Administrative Coordinator

Job Description

FairWind is seeking a proactive and detail-oriented Administrative Coordinator to support daily operations in our Houston office. This role will be critical in supporting technician training and logistics, maintaining accurate records, coordinating travel, managing IT equipment, and providing general administrative support to office and management teams.

Your qualifications

• Prior experience in office administration, training coordination, or logistics preferred
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams)
• Excellent communication and interpersonal skills
• Ability to manage multiple tasks and adapt to changing priorities
• Experience with IT device tracking or inventory systems is a plus

Your Role

• Plan and schedule technician trainings in collaboration with internal and external trainers
• Assign Online Training and training planning and scheduling of techs
• Maintain up-to-date digital records of all technician certifications and training documents
• Monitor expiration dates and alert appropriate teams for renewals
• Arrange domestic and international travel for field technicians and staff, including flights, accommodations, and transportation
• Ensure travel aligns with project schedules and company policies
• Assign, track, and maintain inventory of laptops, mobile phones, and related devices
• Coordinate with IT support teams for setup, troubleshooting, and replacements
• Act as the point of contact for general office needs and maintenance
• Provide administrative support to the management team, including scheduling meetings, organizing files, and preparing documentation

What we offer

• Dynamic work environment within a global renewable energy company
• Opportunities for growth and development
• Collaborative and supportive team culture
• Competitive compensation and benefits package