Executive Assistant (m/w/d)

Job Description

CrossBoundary Group is a mission-driven investment and advisory firm that unlocks the power of capital for sustainable growth and strong returns in underserved markets. CrossBoundary Advisory has advised on over US$700 million of closed transactions in underserved markets across a broad range of impactful sectors, including agriculture, health, education, manufacturing, ICT, infrastructure, and clean power. Our investment platforms, CrossBoundary Energy, CrossBoundary Access, and CrossBoundary Real Estate, directly finance projects to bring cheaper, cleaner, and more reliable electricity, as well as education infrastructure, to developing countries. Anchoring the Group’s work in the renewable energy sector, CrossBoundary Energy is currently active in more than 10 African countries and has a portfolio of over US$100 million of renewable energy projects for commercial and industrial clients across the continent. CrossBoundary Access uses blended finance and an innovative project financing structure to unlock capital for mini-grids with a mission to bring electricity for the first time to more than 170,000 people. Learn more at www.crossboundary.com

Why join us?

The CrossBoundary team is a unique group of people who are genuinely excited by the opportunity to make a difference in some of the most challenging and exciting markets in the world. Team members come from diverse backgrounds but share several qualities: curiosity, humility, integrity, a drive for excellence, and a bias for action.

What you’ll do

CrossBoundary Group is hiring an Executive Assistant in Bogotá to support senior leaders with high-level coordination, scheduling, and strategic projects. You’ll be a trusted right hand to our executives, helping drive progress and administrative excellence across the Latin America & Caribbean region. Ideally, the Executive Assistant will also be comfortable handling routine finance and payroll tasks specific to Colombia. We're looking for someone who’s organized, resourceful, and confident managing busy calendars, diverse deliverables, and fast-moving priorities.

Your primary responsibilities will be

Executive Support

• Provide direct support to two senior leaders in the Bogotá office, including calendar management, travel coordination, and meeting logistics.
• Prepare and submit expense reports, track reimbursements, and manage financial documentation.
• Manage communications with internal teams and external partners, ensuring timely responses and clear follow-through.
• Organize and facilitate high-level meetings, including agenda preparation, note-taking, and action item tracking.
• Maintain confidentiality and exercise sound judgment in handling sensitive information.
• Anticipate executive needs and proactively resolve scheduling conflicts, travel disruptions, and other logistical challenges.

Office Admin and Operations Support

• Serve as the primary point of contact for Bogotá office operations, ensuring a professional and welcoming environment.
• Oversee office supplies, equipment maintenance, and vendor relationships.
• Coordinate team events, in-office lunches, and care packages to foster a vibrant office culture.
• Liaise with the Regional Administration Manager (based in the USA) to align on operational priorities and process improvements.
• Prepare monthly budgets for the Bogota office.
• Manage in-person pension contributions.
• Share payroll changes with the People team for processing.
• Capturing and updating information related to paid time off.
• Assisting with ad hoc requests from the Finance team.

Who you are

• Self-starter who is passionate about enabling lasting change in underserved markets.
• Takes on new types of work, even without prior experience/direct supervision.
• High tolerance for ambiguity and an ability to operate effectively in a changing context.
• Builds strong relationships with clients and colleagues in dynamic environments.

Qualifications

• Bachelor’s Degree in a relevant field.
• Fluent in English and Spanish, with excellent written and verbal communication skills.
• Proven experience supporting senior executives in a fast-paced, multicultural environment.
• Strong organizational and time management skills, with the ability to prioritize multiple tasks seamlessly.
• High level of discretion, professionalism, and emotional intelligence.
• Proficiency in Microsoft Office Suite, Slack, Concur, and other business tools.
• Passion for CrossBoundary’s mission and a commitment to excellence.

Location

This role is based in Bogotá, Colombia. You will work closely with the Regional Administration Manager based in the USA and collaborate with teams across the LAC region.

Think you have what it takes but are not sure you check every box? Research shows that while men apply to roles when they meet an average of 60% of the criteria, women often only apply when they meet every requirement. If you're passionate about what we're building, we want to hear from you!

Equal Opportunity Employer

CrossBoundary is an equal opportunity employer. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected]