Senior Manager, Facilities

Job Description

Kairos Power is a new nuclear energy technology and engineering company whose mission is to enable the world’s transition to clean energy, with the ultimate goal to dramatically improve people’s quality of life while protecting the environment. This goal will be accomplished through the commercialization of the fluoride-salt-cooled, high-temperature reactor (FHR) that can be deployed with robust safety, affordable costs, and flexible operation to accommodate the expansion of variable renewables.

The Senior Facilities Manager oversees the successful operation of facility, laboratory and business functions at various Kairos Power locations in the United States. You will be responsible for ensuring all the facilities are operating safely and efficiently, to maximize the life of equipments and reduce the risk of failure. You will be responsible for setting objectives and lead multiple projects and ongoing work activities to ensure on time and within budget completion and leading teams at Kairos Power's various locations. Projects are both routine and specialized, and may include work with HVAC & refrigeration, moving contractors, electricians, plumbers, janitorial, specialized lock & key vendors, and other facilities areas. The role emphasizes strategic planning, operational excellence and adherence to safety and regulatory standards.

Responsibilities

• Manages all site facilities, maintenance, support and outsourced staff functions associated with the proper operation of the entire site, including shipping and receiving, security, janitorial, and space planning.
• Provides direction to in-house staff and vendors which may include electrical, mechanical, plumbing, janitorial, security, etc.
• Ensures all systems, equipment and assets are in well‐maintained and reliable condition to ensure safe and effective operation
• Responsible for the budgeting, management and oversight of all preventative, remedial and minor upgrade work required for the upkeep and improvement of the building and its components
• Coordinates and plans small and medium-scale expansion work and facility changes in compliance with contractual obligations and applicable codes
• Oversees facilities vendor service contracts including coordinating the RFQ/RFP process, pricing and services negotiation, and scope of work, as well as managing work schedules
• Interfaces with Federal, State, County, and City agencies as required for ongoing operations
• Promotes and maintains compliance with corporate, safety, security and regulatory policies
• Responsible for fostering a collaborative teamwork environment while interfacing with various internal teams areas such as: Environment, Health & Safety, IT, Construction Projects, Office Management, Research and Development, etc.
• Utilize facilities management software platforms for ticketing, asset tracking and maintenance planning
• Monitor and implement energy conservation measures; identify opportunities to improve sustainability and reduce utility costs
• Assist in long-term facility capital planning efforts, including forecasting equipment lifecycles and identifying future infrastructure needs
• Conduct risk assessments and ensure facilities-related risks are identified and mitigated proactively
• Maintain documentation and reporting related to OSHA, ADA, fire code, environmental regulations, and building inspections
• Establish performance metrics for vendors and contractors and conduct regular performance reviews to ensure service quality
• Lead or participate in continuous improvement initiatives to enhance facility operations, service delivery and cost-efficiency
• Maintain an up-to-date inventory and condition assessment of all facility-related assets and systems
• Remain available after hours to respond to facility-related emergencies
• Other duties as assigned

Qualifications

• Bachelor’s degree in Engineering, Construction Management, Facilities Management, or related discipline. Equivalent combination of education and work experience will be considered
• 10+ years of experience in facilities management role
• Experience must include hands-on work in building systems including mechanical, electrical systems and/or site utilities
• Experience must include facilities management and operations, design, renovations, repairs, and construction management
• Experience in managing projects, contractors, consultants, and geographically separated facilities teams
• Demonstrated experience managing procurement processes, writing scopes of work and negotiating service contracts
• Willing to function as after hours contact for facilities emergencies and be accessible via phone
• Experience managing facilities that support laboratory, cleanroom, R&D, or highly regulated environments is strongly preferred
• Experience supporting capital planning, asset lifecycle forecasting and facilities-related cost modeling is a plus
• Certification such as Certified Facility Manager (CFM), Facilities Management Professional (FMP) or similar credential from IFMA or BOMA is a plus but not required

Knowledge, Skills & Abilities

• Familiarity with building management, facilities maintenance ticketing and other various facilities-related software
• Team player with excellent verbal, written communication/presentation and interpersonal skills
• Knowledge of relevant building codes, fire and life safety codes, ADA requirements, OSHA regulations, and environmental health standards
• Strong organizational and time-management skills, with the ability to prioritize tasks in a dynamic and fast-paced environment
• Demonstrated ability to interpret engineering drawings, specifications and technical manuals related to building systems
• Skilled in conducting root cause analysis and implementing corrective/preventive actions to ensure operational reliability
• Ability to manage budgets, track expenditures and prepare cost analyses related to facility operations and projects
• Excellent vendor management and negotiation skills to ensure quality service delivery and cost efficiency
• Strong leadership and team-building skills, with the ability to mentor and develop junior staff and technicians
• Ability to work with highly collaborative team
• Ability to solve problems quickly and efficiently
• Prioritizes and ensures safety of one self and others
• Ability to proactively collect, manage and transfer knowledge
• Ability to seek different and novel ways to create efficiencies when working on problems, challenges and issues

Physical Demands

• Ascending or descending ladders, stairs, scaffolding, ramps, scissor lifts, articulated boom lifts and the like
• Setting up and transferring temporary structures (e.g. scaffolding, ladders)
• Moving self in different positions to accomplish tasks in various environments including tight and confined spaces
• Remaining in a stationary position for prolonged periods
• Moving about to accomplish tasks or moving from one worksite to another
• Adjusting, moving, transporting, installing, positioning, or removing objects up to 50 pounds in all directions
• Communicating with others to exchange information
• Operating motor vehicles, heavy equipment or machinery
• Use hand tools
• Repetitive assembly operations of manufacturing test fixtures and test setups in collaboration with engineering and manufacturing teams

Environmental Conditions

• General office environment
• Low temperatures
• High temperatures
• Outdoor environment or elements such as precipitation and wind
• Noisy environments
• Small and/or enclosed spaces
• Odors or fumes from chemicals or chemical reactions
• Elevated heights
• Assessing the accuracy, neatness and thoroughness of the work assigned
• High-concentration, demanding and fast-paced
• Laboratory environment (chemical)
• Prototyping/Test Facilities
• Manufacturing/Industrial Environments
• Radiological/Controlled Environments

Safety and PPE

• Reading and interpreting hazardous warning signs
• Manipulating, cleaning and disposal of hazardous materials
• Reporting issues with equipment or unsafe conditions
• Color identification: detecting, distinguishing, recognizing, and identifying colors
• Wearing proper PPE, to include face mask, face shields, gloves, safety shoes, etc
• Handling of Beryllium (Be)

Travel

• Some travel may be required (up to 40%)

Certifications

• Currently hold or capable of obtaining the forklift and boom lift certification
• Currently hold or capable of obtaining the CPR certification
• Certification such as Certified Facility Manager (CFM), Facilities Management Professional (FMP) or similar credential from IFMA or BOMA is a plus but not required

Additional Requirements

• Requires occasionally working weekends
• Requires occasionally schedule flexibility
• Requires occasionally non-standard work-week hours
• Requires occasionally extended hours to support launch and critical project timelines

We know that we have some of the most talented and dedicated employees, and we believe in rewarding them accordingly. If you work here, full-time employees (excludes interns) expect to have access to the benefits below:

• Competitive compensation packages
• Medical, dental and vision benefits for employees and their dependents
• Paid Vacation
• 401(k) and pre-tax health insurance, dependent care, and commuter benefits (FSA)

Kairos Power is committed to building a diverse workforce that reflects the communities where we do business. Kairos Power is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We actively welcome people of different experiences, abilities, and perspectives.

Kairos Power participates in E-Verify.

Candidates only, no recruiters or agencies please.

Note: You are applying for a position that is located in a facility that handles information that is subject to export control restrictions by the Department of Energy under 10 CFR Part 810. To work in this facility, you need to be authorized by the Department of Energy to access Part 810-controlled information. Foreign nationals who are citizens of countries that are not on the Department of Energy’s general authorization list (link below) are not permitted to work in our facility unless the Department of Energy issues an export control license to the company to permit that individual to have access to Part 810-controlled information. The following questions are intended to determine the licensing requirements that may apply. https://www.law.cornell.edu/cfr/text/10/appendix-A_to_part_810