Executive Assistant (m/w/d) – Waldbrand- und Geschäftskontinuität

Join the Clean Energy Revolution

Become an Executive Assistant at Southern California Edison (SCE) and build a better tomorrow. In this job, you'll provide administrative support to the Vice President of Wildfire & Business Resiliency and the Director of Business Resiliency. The role manages complex executive calendars, coordinates internal and external meetings, and performs a wide range of administrative and operational tasks to ensure efficient office operations. This role requires discretion, sound judgment, and the ability to manage multiple priorities. This position regularly interacts with senior executives and external partners/stakeholders, requiring strong communication skills and a high degree of professionalism.

As an Executive Assistant, your work will help power our planet, reduce carbon emissions and create cleaner air for everyone. Are you ready to take on the challenge to help us build the future?

Responsibilities

• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, presentations and other documents.
• Organizes and maintains databases, libraries, and knowledge repositories, implementing systems to enhance accessibility and efficiency in accessing research materials and reports.
• Takes ownership of planning and executing meetings, ensuring seamless logistics, agenda preparation, taking notes, action item tracking and monitoring, and coordination of attendees' schedules.
• Utilizing business software and Artificial Intelligence to draft correspondence, create reports and presentations, and ensure timely follow-up on action items. As directed, prioritize and route correspondence effectively.
• Oversees the preparation of expenditure approvals and purchase orders for general office procurement needs, ensuring compliance with budgetary guidelines and financial regulations. Ensures preparation and dispatch of all incoming and outgoing executive mail and confidential documents.
• Provides well-researched data and analysis including but not limited to project planning, resource allocation, and special initiatives.
• Collaborates with cross-functional teams on special projects requiring in-depth research and analysis, providing valuable insights to drive project success.
• Handles sensitive and proprietary information while maintaining a high degree of confidentiality and professionalism.
• A material job duty of all positions within the Company is ensuring the protection of all its physical, financial and cybersecurity assets, and properly accessing and managing private customer data, proprietary information, confidential medical records, and other types of highly sensitive information and data with the highest standards of conduct and integrity.

Minimum Qualifications

• Four or more years of experience performing advanced administrative, secretarial, and clerical functions.

Preferred Qualifications

• Experience managing and prioritizing multiple, complex executive calendars, including coordination with internal and external stakeholders.
• Experience processing executive level expense reports, credit card reconciliations, and arranging and booking executive travel.
• Experience coordinating department-wide team meetings, events and logistics.
• Experience supporting budget tracking, invoice processing and project tracking/reporting.
• Experience processing purchase orders, invoices, and requisitions in SAP or similar financial systems, ensuring compliance with company policies.
• Experience with Microsoft Office suite, including formatting of PowerPoint presentations and navigating and managing SharePoint sites, document libraries and file organization systems.
• Experience working in the utility industry.

Additional Information

• This position's work mode is hybrid. The employee will report to an SCE facility for a set number of days with the option to work remotely on the remaining days.??? Unless otherwise noted, employees are required to work and reside in the state of California.??? Further details of this work mode will be discussed at the interview stage. The work mode can be changed based on business needs.
• Visit our Candidate Resource page to get meaningful information related to benefits, perks, resources, testing information, hiring process, and more!
• Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
• Relocation does not apply to this position.
• This position requires testing and applicants who are identified to continue through the selection process will be invited to test via email. Reference our Information Guides for the following tests: EEI BCAB Test #5206. Candidates who have previously passed these assessment(s), in some cases, may not need to retest again for this position.