Site Manager (m/w/d)

Job Description

The Site Manager is responsible for the overall operation, maintenance, and continuous improvement of our Bay Area Pilot Manufacturing Facility. This is a hands-on, ownership-oriented role critical to the safe, efficient, and reliable functioning of our site. The ideal candidate is a resourceful problem-solver who thrives in a fast-paced startup environment and can manage multiple workstreams simultaneously - from negotiating with our landlord to overseeing complex infrastructure projects.

Core Responsibilities

Facility Ownership & Operations

• Serve as the primary point of contact and owner for all aspects of the Bay Area Pilot Facility
• Maintain a safe, clean, and well-organized work environment in compliance with applicable local, state, and federal regulations
• Develop and manage a preventive maintenance schedule for all facility systems including HVAC, electrical, plumbing, fire suppression, and security
• Maintain accurate records of facility assets, maintenance history, vendor contracts, and compliance documentation
• Proactively identify and address facility risks before they become operational issues

Landlord Relationship & Financial Management

• Serve as the primary liaison with the building landlord and property management team
• Ensure all lease obligations are met, including timely payment of rent and associated facility-related bills (utilities, janitorial services, etc.)
• Review and reconcile facility invoices and expense reports; flag discrepancies and manage within budget
• Track and manage lease terms, renewal options, and any CAM (Common Area Maintenance) reconciliations
• Coordinate with Rondo management to ensure proper budget tracking and forecasting for all facility-related costs

Facility Improvement & Capital Projects

• Plan, scope, and manage facility improvement projects including utilities routing (electrical, gas, compressed air, data), equipment installation, and space build-outs
• Source, vet, and manage contractors and subcontractors; obtain competitive bids and ensure work is completed on time and on budget
• Develop scopes of work, manage project timelines, and communicate progress to internal stakeholders
• Coordinate with internal engineering and operations teams to ensure facility infrastructure meets current and future manufacturing needs
• Oversee permitting processes and ensure all construction/installation work meets applicable building codes and safety standards

Vendor & Trade Management

• Identify, onboard, and manage service vendors including janitorial/cleaning crews, licensed plumbers, electricians, HVAC technicians, pest control, and general maintenance contractors
• Establish and maintain preferred vendor lists with negotiated service agreements and SLAs
• Provide feedback to service providers and resolve any issues promptly
• Build and maintain strong relationships with key vendors to ensure priority response times and favorable pricing

Space Planning & Procurement

• Source and procure office furniture, general shop equipment, and other facility supplies to support space build-outs and reconfigurations
• Collaborate with team leads and operations staff to understand evolving space needs and proactively plan for changes
• Manage inventory of facility supplies, consumables, and janitorial/safety stock
• Coordinate moves, adds, and changes (MAC) within the facility with minimal disruption to operations

Safety & Compliance

• Partner with Rondo EHS to own the facility's EHS (Environmental, Health & Safety) compliance program, including emergency action plans, fire safety, and hazardous materials management
• Ensure all required inspections, certifications, and permits are current (fire extinguishers, sprinkler systems, first aid, etc.)
• Partner with Rondo EHS to maintain and regularly update the facility's safety data sheets (SDS) library
• Conduct regular facility walkthroughs to identify and remediate safety hazards
• Act as the facility's point of contact for emergency situations and coordinate with emergency services as needed

Security & Access Control

• Manage facility access control systems including key cards, alarm codes, and security cameras
• Maintain and update access rosters in coordination with HR and Operations
• Serve as the primary contact for the building security and alarm monitoring services

Qualifications

Required

• 5+ years of experience in facilities management, preferably in a manufacturing, R&D, or industrial environment
• Demonstrated experience managing facility improvement and construction projects with external contractors
• Working knowledge of building systems including electrical, plumbing, HVAC, and fire/life safety
• Experience managing service vendor relationships and negotiating service contracts
• Strong organizational skills with the ability to manage multiple concurrent projects and priorities
• Excellent written and verbal communication skills; comfortable interfacing with landlords, contractors, and internal leadership
• Self-starter with a high degree of ownership and accountability - comfortable operating with minimal oversight
• Proficient in standard productivity tools (Microsoft Office, project tracking tools)
• Experience managing and tracking facility budgets and expenses

Nice to Have

• Forklift certification (or willingness to obtain); experience operating forklifts and other material-handling equipment
• Experience in a startup or early-stage company environment
• Familiarity with California building codes, permits, and regulatory requirements
• Background in EHS compliance and safety program management
• Prior experience supporting pilot manufacturing or R&D facilities
• OSHA 10 or OSHA 30 certification

Location & Working Conditions

• Location: Bay Area, California (on-site, full-time)
• This is a hands-on role requiring regular physical presence in the facility
• Must be able to lift up to 50 lbs and be comfortable working in an active manufacturing/shop environment
• Occasional extended hours may be required to support facility projects or respond to facility emergencies

What We Offer

• Comprehensive Medical Benefits
• Dental & Vision Benefits
• Life Insurance and ADD
• Up to 13 paid holidays per year, in addition to a company week-long holiday in December
• Flexible time off policy
• Catered lunches on-site
• 401(k) plan with company match
• Rondo HQ is close to Oakland airport - one block from the Bay - and has stunning Bay views!

The estimated annual salary range for this role is $130,000 to $150,000 and it would be eligible for Rondo's excellent benefits listed above plus additional compensation in the form of equity. Please note that some pay bands may have wide ranges of compensation to accommodate candidates' diverse sets of skill levels and experience.