Senior Executive Assistant (m/w/d)

We are seeking an exceptional, proactive and discreet Sr. Executive Assistant to provide comprehensive, high-level support to our senior executive leadership team. This position complements our primary executive support structure, offering additional bandwidth for strategic initiatives, complex scheduling, project coordination, and day-to-day operations. You will act as a trusted partner, anticipating needs, maintaining confidentiality, and enabling the executive to focus on leadership, growth, and key stakeholder relationships. Ideal for a seasoned professional who thrives in a collaborative executive support team environment.

Key Responsibilities

• Serve as a key liaison for communications: monitor, prioritize, and draft responses to emails/calls; prepare/edit professional correspondence, presentations, reports, and confidential documents on the Executive's behalf.
• Provide proactive support: anticipate needs, resolve issues independently, flag risks, and collaborate closely with the primary EA for seamless handoffs.
• Manage and prioritize segments of the Executive's demanding calendar, including strategic meetings, community engagements, and travel; coordinate with the primary EA to ensure full coverage and conflict-free scheduling.
• Handle complex travel logistics (domestic focus, occasional international), including detailed itineraries, bookings, real-time adjustments, and preparation of briefing materials.
• Support executive projects and initiatives: track action items, coordinate cross-functional teams, conduct research, compile data/insights, and drive follow-through to keep priorities advancing.
• Prepare materials for meetings, take notes, distribute minutes, and ensure timely execution.
• Manage expense reporting, reimbursements, and related activities.
• Build and maintain relationships with senior leaders, external partners, and professional networks.
• Handle sensitive/confidential information with utmost discretion, including business strategy, financials, and personal matters as needed.
• Offer flexible coverage for urgent matters, occasional after-hours support, or overflow during peak periods.

Qualifications & Requirements

• 7-10+ years of progressive experience as an Executive Assistant or Senior EA, ideally supporting an Executive or C-suite leader in a mid-sized company ($50M-$150M revenue) or similar dynamic setting.
• Bachelor's degree preferred; equivalent experience considered.
• Superior organizational, multitasking, and time-management skills; ability to handle ambiguity and shifting priorities.
• Excellent written/verbal communication; polished, professional, and diplomatic.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), virtual tools (Teams/Zoom), and calendar systems; adaptable to new tech.
• High emotional intelligence, sound judgment, and absolute discretion with confidential information.
• Proactive, resourceful, and team-oriented; comfortable working independently or collaboratively.
• Flexibility for occasional non-standard hours or travel to support the Executive's schedule, which may include domestic US and/or international.

What We Offer

• Competitive salary with performance bonus potential.
• Excellent benefits package (health, dental, vision, 401(k) match, PTO).
• High-visibility role working directly with the Executive in a growing regional company.
• Opportunities for professional growth and exposure to strategic leadership.
• Supportive and collaborative environment.