HR-Administrator (m/w/d)

Job Description

At Wahl Clipper, our people are the foundation of everything we achieve. Behind every successful hire, career milestone, and positive employee experience is a team dedicated to ensuring employees have the support they need to thrive. As a Human Resources Administrator, you will play an essential role in delivering high-quality HR services across the organization. From recruiting and onboarding to employee support, HR systems, and program administration, you'll help create a seamless employee experience while ensuring operational excellence, accuracy, and confidentiality. This role is ideal for an HR professional who enjoys balancing people-focused service with strong organizational and administrative expertise.

What You'll Do

As a Human Resources Administrator, your day to day will include:

• Serve as a primary HR Operations contact for employees, managers, applicants, and visitors by responding to routine HR inquiries and providing guidance on established HR policies, procedures, and programs.
• Deliver high-quality customer service while handling confidential employee information with discretion and professionalism.
• Support day-to-day HR operations and assist with the administration of employee lifecycle activities including hiring, onboarding, transfers, promotions, organizational changes, and separations.
• Coordinate HR communications and prepare correspondence, employment documentation, and standard HR forms.
• Maintain accurate employee records within the Human Resources Information System (HRIS), ensuring timely processing of personnel transactions.
• Audit employee data to ensure accuracy, completeness, and compliance with company standards.
• Generate routine HR reports, dashboards, and metrics to support operational decision-making.
• Maintain electronic and physical personnel files in accordance with company policy and applicable legal requirements.
• Coordinate hourly recruitment activities including:
  • Job postings
  • Applicant tracking
  • Interview scheduling
  • Background screenings
  • Reference checks
  • Drug testing
  • Employment documentation
• Coordinate new hire onboarding activities including orientation scheduling, employment paperwork, system access, and onboarding documentation.
• Maintain applicant records and ensure compliance with applicable employment regulations.
• Administer assigned employee programs including recognition, attendance incentive, tuition reimbursement, and other HR initiatives.
• Coordinate employee recognition events, wellness activities, service awards, and company-sponsored events.
• Maintain accurate program records and process required approvals and documentation.
• Administer employee identification badges and facility access processes.
• Maintain badge system records, access permissions, holidays, schedules, and system updates.
• Coordinate badge inventory and related supplies.
• Maintain HR communication boards, digital displays, and employee information systems.
• Update HR forms, procedures, and administrative documentation as directed.
• Coordinate distribution of HR communications across the organization.
• Maintain department records and filing systems.
• Order departmental supplies and maintain inventory.
• Support audits and compliance reviews by preparing requested documentation.
• Participate in continuous improvement initiatives that enhance HR operational efficiency and service delivery.
• Perform other duties as assigned
• Ensure timely, accurate, and compliant processing of HR transactions throughout the employee lifecycle.
• Maintain integrity of employee information within HR systems and records.
• Deliver responsive, customer-focused HR operational support to employees and managers.
• Coordinate hourly recruiting and onboarding activities to ensure an effective candidate and new hire experience.
• Administer assigned HR programs accurately and consistently.
• Maintain confidentiality of sensitive employee information.
• Identify opportunities to improve HR administrative processes and operational efficiency.

What You Bring

• Associate's degree in Human Resources, Business Administration, or related field required; bachelor's degree preferred.
• 3 - 5 years of progressively responsible Human Resources Operations, HR Administration, or HR Coordinator experience.
• Working knowledge of Human Resources operations, policies, procedures, and employment practices.
• Knowledge of HRIS systems and employee data management.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Demonstrated attention to detail and accuracy.
• Excellent customer service and interpersonal skills.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint) and HR technology systems.
• Ability to analyze information, identify discrepancies, and resolve routine operational issues.
• Ability to exercise sound judgment while maintaining confidentiality.
• Ability to work independently with limited supervision while collaborating effectively across departments.
• Demonstrated commitment to teamwork, continuous improvement, and operational excellence.

Why You'll Love Wahl Clipper

We offer a competitive benefits package designed to support your well-being and growth, including:

• Low-cost BCBSIL medical, dental, and vision plans
• A generous company-matched 401(k) and profit sharing
• Tuition support to fuel your learning
• Paid holidays and a vibrant, casual work environment

But that's just the beginning. At Wahl, you'll also enjoy:

• A legacy of quality and innovation.
• A team that values your expertise and ideas.
• Opportunities to grow and contribute to meaningful projects.
• A culture built on respect, precision, and progress.

Ready to Make a Difference?

If you're passionate about helping people, creating positive employee experiences, and contributing to a high-performing HR team, we'd love to hear from you. Join Wahl Clipper and help support the people who power our success.

Applicant must be legally authorized to work in the United States on date of hire without action by company. US immigration sponsorship is not available for this position.