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Executive Assistant

Join a fast-growing, listed company with a purpose at Fastned in Ghent. Support the Network Development Director and Executive Team in a diverse and motivated team.

Fastned
Fastned
Ghent, Belgium  UTC+01:00   Hybrid   Full Time   101-250   15 days ago

Join a fast-growing, listed company with a purpose! Fastned owns and operates a network of 300 fast charging stations across Europe, allowing electric vehicle drivers to charge their car with 100% green energy in just 15 minutes. Our goal is a European network of 1000 fast charging stations in prime locations, where all electric vehicles can charge with renewable energy from the sun and wind. We have recently been voted best charging network in the UK, France and the Netherlands. If you want to make a difference and work in an informal, international scale-up environment with future prospects, then read on!

Your Role

We are looking for a passionate and experienced Executive Assistant to join our Belgian office in Ghent, where you will be part of a diverse and motivated team of 20 people. Together with 270 colleagues from over 35 nationalities, we have the ambition to build Europe's best fast-charging network. You will provide dedicated administrative support to the Network Development Director and support calendar management of other Directors in the Executive Team.

Electric mobility is new territory for you? No problem! As part of your onboarding, you will participate in a series of exciting workshops where you will learn everything important about electric mobility and fast charging infrastructure. We are looking forward to welcoming you to our innovative and rapidly growing company!

What does your role look like

First and foremost, you will be the right hand of the Network Development Director and assist her in organizing meetings, coordinating travel arrangements and prioritizing emails. You will also gather documents to prepare for meetings, prepare communication and respond to key stakeholders where needed. You support Fastned life in our Ghent office, and are open for travel to the offices of Fastned across Europe. The role requires a lot of flexibility in what needs to be done and you will get the opportunity to work with every single discipline that makes Fastned what it is.

  • Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the director’s behalf
  • Performing minor accounting duties, such as processing expenses
  • Organizing meetings, including scheduling and attending to the logistics of meetings
  • Managing the director’s calendar, including making appointments and prioritizing topics
  • Keeping the Director advised of time-sensitive and priority issues, ensuring appropriate follow-up and handling the information flow in a timely and accurate manner
  • Maintaining records and documentation, collecting necessary information to support decision making
  • Making travel arrangements for the Director and related team members
  • Scheduling trainings, outings and other team events in the Network Development team
  • Supporting other departments or Executives as needed
  • Other additional and/or alternative tasks as assigned from time to time, such as conducting interviews or preparing templates

Qualifications

Are you someone who wants to make a difference through your work? If you’re also fluent in English (an absolute must in this role) and tick the following boxes, we’d love to have a chat with you!

  • Experience as an executive assistant or other relevant administrative support experience;
  • You have a bachelor's degree;
  • You have excellent written and verbal communication skills;
  • You are rigorous, organized and reliable and have an eye for detail;
  • You demonstrate initiative, adaptability and flexibility to deal with any unforeseen events that may arise every day;
  • You master Office and GSuite (Google)
  • You are communicative, have a positive mindset and bring good vibes ;
  • You speak English on a business level and preferably are fluent in Dutch or French

Benefits

We work hard to change the world, but we don't forget to recognise & celebrate our successes, big and small. We put a focus on work-life balance, provide you with genuine work flexibility, and have family-friendly policies in place. Our benefits include:

  • Stock option plan -> we believe in shared value creation;
  • A training and development budget of €3,000 per year per employee, because development and training are important to us and our sector offers endless opportunities;
  • Daily vegetarian lunches, snacks & drinks are provided at our office locations;
  • Full access to our electric vehicle fleet with all charging expenses covered;
  • Next to fun events year-round, we throw notorious Christmas parties and organize an amazing yearly trip abroad with all employees;
  • Other perks include flexible working hours, full travel compensation and the working gear of your choice

Interested in making an impact?

We would love to have a conversation with you! Apply now, send us your CV and explain in your motivation letter why you’re excited about joining Fastned. Here’s the next steps of the hiring process:

  • A first video call with our recruiter to find out more about Fastned & our company culture;
  • Interview with the Director of Network Development and the Executive Assistant to the CEO
  • A case assignment and on-site presentation with the Director of Network Development as well as meeting other team members. Then, it’s time to welcome you on board to Fastned!

If you have questions or need further information regarding your application, please contact our recruitment team via recruitment(at)fastned.nl

Fastned stands for equity and inclusion. We welcome applications from people of all backgrounds, gender identities, sexual orientations, religions, neurodiversity, disabilities, parental status or any other protected characteristic that makes you unique.

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About the role

Jul 06, 2024

Full Time

Company

Jan 01, 2025

Hybrid

Fastned

Ghent, Belgium

Mid-Senior level

UTC+01:00

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