Accounts Payable Specialist

Join us on a mission that matters.

The Accounts Payable Specialist will report to the Accounting Manager and is responsible for the purchasing and accounts payable process.

Responsibilities

• Ensure all vendor payment requests are properly approved and documented.
• Ensure timely vendor payments according to payment terms to prevent service interruptions.
• Maintain signed copies of IRS Form W-9, vendor agreements, and other relevant contracts.
• Provide documentation for audits.
• Communicate with vendors and respond to payment inquiries.
• Research and resolve aged invoices by collaborating with department managers.
• Reconcile vendor statements and address discrepancies with vendors.
• Adhere to company policies and report compliance issues to management.

Specific Responsibilities include but are not limited to

• Bi-weekly AP Processing:

  • Receive, route, and process invoices.
  • Verify payment request documentation and approval.
  • Accurately and timely input invoices into the accounting system.
  • Respond to vendor inquiries and research aged invoices.
  • Prioritize payments to optimize cash flow and avoid penalties.
  • Submit AP payment requests for three-way matching.

• Purchase Requests:

  • Review and approve procurement requests.
  • Issue virtual cards or purchase orders.
  • Manage the Extend virtual card portal.

• Credit Cards:

  • Reconcile corporate purchase card activity.
  • Sync and reconcile individual corporate cards.

• Expense Platform:

  • Manage the expense platform and review submissions.

• Year-End Tasks:

  • Prepare and issue 1099s.
  • Assist with the audit process.
  • Perform other duties as assigned.

Qualifications

• Strong understanding of accounting principles and attention to detail.
• Proficiency in QuickBooks Online.
• Minimum two years of accounting or finance experience.
• Advanced Microsoft Office skills.
• Associate’s degree in accounting with knowledge of debits and credits.

Knowledge, Skills, and Abilities

• Effective communication of company policies and procedures.
• Understanding of company processes and accounting systems.
• Problem-solving and analytical skills.
• Ability to prioritize tasks, work independently, and meet deadlines.
• Strong ethical standards.

Additional details

• This position is based out of our office in the Belltown neighborhood of Seattle, WA (hybrid work schedule).
• The estimated compensation for this position is $65,000.00 - $80,0000.00 per year, based on experience and qualifications. In addition, this position is eligible for an annual bonus and an equity grant.

Benefits / Perks

• Full Medical, Vision and Dental coverage
• Wellness Credit
• Flexible vacation policy
• 11 paid company holidays
• 401k plan

In the Seattle office

• Awesome location in Belltown
• Casual dress code
• Commuter benefits
• Standing desk options
• Regular company-sponsored happy hours
• Hybrid in-office/work from home schedule
• Monthly catered lunch