Payroll Specialist I

Job Description

The Payroll Specialist I at PosiGen is an entry-level position that provides essential support to the payroll department. This role involves assisting with various payroll processing tasks, data entry, and employee inquiries. The Payroll Specialist I contributes to the smooth and efficient operation of the payroll function, ensuring accurate and timely payroll processing for PosiGen employees.

Essential Job Functions

Data Entry and Verification

• Accurately input and verify employee payroll data, including new hires, terminations, personal information changes, tax withholding elections, and direct deposit information, into the payroll system.
• Review and audit payroll data for accuracy and completeness, identifying and resolving any discrepancies.

Payroll Processing Support

• Assist with basic payroll processing tasks, such as:
  • Gathering and organizing time and attendance data.
  • Preparing payroll reports and summaries.
  • Printing and distributing paychecks or pay stubs.
  • Assisting with the preparation of payroll tax filings.

Document Management

• Maintain organized payroll records and files, both physical and electronic, ensuring proper documentation of employee information, payroll transactions, and compliance-related materials.
• Assist with the archiving and retrieval of payroll records as needed.

Employee Inquiry Support

• Respond to basic employee inquiries regarding payroll, such as paycheck amounts, deductions, and tax withholdings, providing clear and accurate information in a timely and professional manner.
• Escalate complex inquiries to senior payroll staff as needed.
• All other duties as assigned

Required Skills/Abilities

• Analytical Skills: Strong analytical and problem-solving abilities, with proficiency in interpreting complex regulations and identifying potential compliance risks.
• Attention to Detail: Meticulous attention to detail, ensuring accuracy and completeness in all compliance-related documentation and processes.
• Multi-State Payroll Processing: Knowledgeable in multi-state payroll processing, including fundamental knowledge of Federal, State, and local payroll laws.
• DBRA Knowledge: Foundational knowledge of Davis-Bacon and Related Acts, including prevailing wage determinations, certified payroll requirements, and compliance reporting.
• Communication: Excellent verbal and written communication skills, with the ability to effectively convey complex information to diverse audiences.
• Basic understanding of payroll concepts
• Strong attention to detail and accuracy
• Good communication and interpersonal skills, both written and verbal
• Ability to work effectively in a team environment and independently
• Proficiency in Microsoft Office Suite, particularly Excel
• Ability to learn and adapt to new payroll software and systems
• Strong organizational and time management skills

Education/Experience

• Education:
  • High school diploma or equivalent
  • An Associate's degree in accounting or a related field preferred
• Experience:
  • 1-2 years of experience in a payroll administrative or specialist role with experience processing payroll in multiple states.
  • Experience with multi-state payroll processing is a MUST.
  • Experience conducting internal audits, and investigations, and implementing corrective actions to address compliance gaps.
  • Demonstrated ability to interpret and apply federal, state, and local labor laws, regulations, and agency guidelines.
  • Experience developing and delivering training programs on compliance-related topics.
  • Familiarity with renewable energy or solar industry payroll practices is a plus.
  • Ability to adapt to a fast-paced, dynamic work environment.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Must be comfortable standing and walking for long periods of time
• While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms.
• The employee is occasionally required to sit, climb, balance, stoop, kneel, crouch, or crawl. The employee must be able to lift and carry up to 40 lbs for short periods of time.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.