Procurement Specialist

The Enviva team is driven by our shared vision for a renewable energy future. We are a fast-growing, purpose-driven, global energy company specializing in delivering sustainable wood bioenergy solutions. We are the world’s largest producer of sustainable wood pellets, which provide a low-carbon alternative to fossil fuels.

Perform administration of the purchasing card (P-Card) program. This position will manage the P-Card program, perform monitoring activities for P-Card transactions, and travel related expenditures. Trains employees in processes and procedures and provides ongoing support.

Responsibilities

• Manage and oversee the P-Card Program to include developing policies and procedures, internal controls, card issuance and cancellations, purchase monitoring, communication with cardholders, approving users and limits, management reporting, and development of the program.
• Serve as the primary interface with the card provider.
• Serve as the subject matter expert while managing the p-card program. Provide oversight and daily management by assisting stakeholders, recommending spending limits, and providing training to cardholders on fiscal responsibilities. Establish guidelines that direct how the P-Card system will be implemented and maintained.
• Manage member lists and maintain audit-monitoring database. Use independent judgement to resolve daily issues with the P-Card Program to include disputes, lost/stolen cards, fraudulent transactions, and other urgent matters, escalating issues as needed.
• Perform internal monitoring of P-Card transactions for compliance with policies and procedures. Analyze and evaluate transactions ensuring cardholders activities comply with program procedures and guidelines by advising and guiding appropriate practices. Explain and advise on the fundamental principles behind the program and take action to resolve any incorrect/improper action and/or behavior.
• Oversee the daily management of the P-card program including approving requests for new cards, setting spending limits, monitoring individual usage, and adjusting transaction limits as needed.
• Ensure that all transactions have an itemized receipt uploaded to expense management tool within 5 calendar days of the transaction date. Failure to upload itemized receipts to the tool could result in suspension or revocation of the Cardholder's Procurement Card privileges.
• Work with Accounting leads to ensure GL codes are updated and accurate at all times.
• Evaluate risk and track financial activity including monitoring cardholder transaction limits and purchase history and identifying trends and/or fraud.
• Conduct regular program audits and generate reports to monitor the activity and usage of cardholders and managers; immediately notify management of instances of misuse or fraud.
• Prepare recommendations for management based on periodic and unannounced audits including program changes, policy revisions, and communication plans for cardholders and managers.
• Respond to P-card inquiries and assist with problem resolution.
• Analyze and report on program results on a quarterly basis to provide trend analysis. Recommend modifications to the program to achieve better results.
• Handle security issues, such as fraud, compromised accounts and stolen/loss cards by working with the card holder and the PCard vendor; respond to inquiries, instruct, and resolve problems.
• Ensure appropriate payment documentation has been obtained and is available for audit.
• Track and report purchasing deviations from contracted vendors.
• Troubleshoots P-card issues with users as they arise.
• Develops and facilitates P-Card training programs.
• Communicates with cardholders on any questionable charge and clarifies all issues with departmental supervisors
• Monitors P-Card activity, compliance with policies and procedures and usage patterns; investigates unusual patterns and analyzes expenditures; provides statistical data upon request.
• Prepares and interprets reports in Excel, P-Card portal.
• Creates, modifies, suspends, and/or cancels cardholder accounts as needed during normal business hours and after-hours when necessary.
• Serves as reference helpdesk for cardholder questions and assists cardholders with various issues. Provides training over-the-phone and in-person.

Qualifications

• Minimum of three (3) years of experience in an accounting related field or as a P-card administrator. Two (2) years of similar or relevant experience may be substituted for this requirement.

Preferred Qualifications - What Will Set You Apart

• Written and verbal communication, math, strong interpersonal skills.
• Basic knowledge purchase card program.
• Strong understanding of Program Requirements and expectations to grow spend.
• Strong analytical skills to identify and interpret trends in data and areas of opportunity.
• Ability to communicate, interact and work effectively and cooperatively with all people, including those from diverse backgrounds.
• Ability to promote excellent customer service including but not limited to responding to requests in a timely manner, conducting themselves in a professional and respectful manner. Use discretion and courtesy in dealing with vendors and personnel in the course of work.
• Work efficiently as part of a team, and work independently.
• Work independently and initiate creative and effective solutions to challenges.
• Exercise sound judgment in offering solutions.
• Perform other related duties as needed.
• Skill in using computers for data entry, word processing, and accounting purposes.
• Ability to communicate ideas effectively including the preparation of detailed reports and logs.
• Ability to listen and understand information and ideas presented verbally and in writing.
• Ability to oversee a variety of customer service issues with tact and diplomacy and in a confidential manner.
• Ability to perform statistical applications to perform purchasing and financial transactions.
• Ability to read, comprehend, interpret, and apply job-related laws, rules, policies, and procedures.
• Ability to establish and maintain effective working relationships with those contacted in the course of work.

EEO Statement

Enviva is dedicated to the principles of equal employment opportunity (EEO) in any term, condition or privilege of employment. Enviva does not discriminate against applicants or employees on the basis of race, color, creed, religion, sex, national origin, age, physical or mental disability, ancestry, marital status, sexual orientation, gender identity or expression, veteran status, uniform service member, genetic information or any other status protected by law. Enviva complies with applicable state and local laws governing nondiscrimination in employment in every location in which we operate.