![Scale Microgrids](https://cdn.rejobs.org/2192-scale-microgrid-solutions-logo.png)
Office Manager
Join as an Office Manager in New York City, managing office operations, administrative tasks, and fostering a positive work environment at Scale Microgrid Solutions.
![Scale Microgrids](https://cdn.rejobs.org/2192-scale-microgrid-solutions-logo.png)
We are looking for an Office Manager to join our team and manage our new, New York City office. You will execute a variety of office management and administrative tasks and serve as a key point of contact for internal and external parties, ensuring efficient communication and a positive work environment. You’re detail-oriented, possess strong communication skills, and thrive in a fast-paced environment.
You will report to our Director of Strategic Initiatives and will be based onsite in our NYC office, near Union Square.
Key Responsibilities
-
Office Management:
- Oversee day-to-day operations of the office, ensuring a smooth and efficient workflow
- Represent the office reception (e.g., calls, greeting visitors, requests, mail administration)
- Manage office supplies (including kitchen & restroom) inventory and place orders as needed
- Serve as the point of contact for building management and vendors, including coordinating maintenance, and repairs
- Act as the local presence, in partnership with HR, for onboarding/offboarding (e.g., building access, IT, preparing working area, benefits support)
- Proactively address any issues that arise in the office and look for opportunities to enhance the environment
-
Administrative Support:
- Assist with event planning and coordination, including company-wide meetings and special events
- Assist with client events in NYC area (e.g., dinners, meetings, workshops)
- Work closely with our Administrative Supervisor in our NJ headquarters to provide overall company support and collaborate with other departments to streamline processes and improve efficiency
- Proactively build warm and trust-based relationships with everyone in the office so that they feel comfortable coming to you with their questions and needs
-
Reporting Support:
- Conduct research and compile data as needed for various projects and initiatives
- Help manage our intranet (experience with Notion and Google Drive a benefit)
Qualifications
- Bachelor's degree in Business Administration, Management, or equivalent experience
- 5+ years of experience in office management or administrative support roles.
- Strong organizational and time management skills, with the ability to prioritize tasks effectively with flexibility to reprioritize throughout the day
- Ability to maintain confidentiality and handle sensitive information with integrity
- Excellent verbal and written communication skills
- Ability to work independently and take initiative
- Positive, friendly demeanor and proactive attitude
- Proficiency in Microsoft Office Suite and Google Apps (e.g. Google Docs, Google Drive, Gmail).
- Previous experience supporting executives or senior management is a plus
- Experience with expense management software (e.g., Ramp) a plus
- Experience with knowledge management software (e.g. Notion) a plus
This is a great opportunity to have a long-term impact on a fast-paced, private equity backed growth business. Some of the core virtues embraced by Scales’ employees include:
- Do the Right Thing
- Act Like an Owner
- Hustle
- Demand Results
- Go Together
- Evolve or Disappear
We offer a competitive compensation package and a comprehensive benefits program including medical benefits, paid vacation and holidays, and 401K matching.
Como está ligado
Ver as suas ligaçõesVeja os seus contactos na Scale Microgrids no LinkedIn para aumentar a sua rede de contactos e candidatar-se a esta posição.
Candidate-se agora
O emprego expirou?Por favor, informe a Scale Microgrids que encontrou este emprego no Rejobs. Isso vai ajudar-nos a crescer e a levar mais pessoas a trabalhar com energia renovável!
Como está ligado
Ver as suas ligaçõesVeja os seus contactos na Scale Microgrids no LinkedIn para aumentar a sua rede de contactos e candidatar-se a esta posição.
Candidate-se agora
O emprego expirou?Por favor, informe a Scale Microgrids que encontrou este emprego no Rejobs. Isso vai ajudar-nos a crescer e a levar mais pessoas a trabalhar com energia renovável!
Sobre a função
May 24, 2024
Tempo Integral
Empresa
Nov 23, 2024
Presencial
New York City, Estados Unidos
5+ years
UTC-05:00
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