Logistics Invoice Specialist

At Canadian Solar, our vision is to make lives better by bringing electricity powered by the sun to millions of people worldwide. As a leading manufacturer of solar panels, inverters, and energy storage solutions, we've been an industry front-runner since our founding in 2001. Our commitment to sustainability is reflected in all parts of our organization as we navigate the complexities of a booming industry.

Throughout Canadian Solar's subsidiaries, e-Storage, Recurrent Energy, MSS and CSI Solar Co., we invest in our employees' growth. Our training programs and promotional opportunities ensure we all can continue to learn. We understand the importance of work-life balance and provide various flexible work options to support our employees' well-being. Join our team to "Make the Difference" by creating a lasting positive impact on the world and the communities where we operate.

Location

This is a hybrid position which requires 3 days per week office attendance in either our Kitchener, Ontario or Walnut Creek, CA office locations. We are searching for local candidates who do not require relocaiton.

Position Summary

The Logistics Invoice Specialist plays a key role in managing Canadian Solar’s freight audit and payment processes. This position is responsible for ensuring logistics providers are paid accurately and on time. The Specialist will work closely with service providers to define, implement, and oversee data exchanges that enhance control and transparency within the invoice lifecycle. Regular communication with carriers is essential to ensure timely receipt of all freight bills and supporting documentation, and to resolve any outstanding balances or discrepancies.

Key Responsibilities

• Develop and maintain a comprehensive invoice auditing process to ensure all freight invoices are recorded, organized, and verified for accuracy.
• Ensure carriers consistently submit billing in a timely manner. All charges for completed shipments must be submitted within the corresponding accounting period or accrued accordingly.
• Manage accurate accruals, general ledger coding, and cost center assignments for logistics providers.
• Represent the Logistics team in the implementation of SSUI audit software, supporting automation and efficiency improvements.
• Analyze submitted invoices and escalate unresolved discrepancies to the logistics team for further action.
• Support the logistics team in resolving invoice issues and reporting discrepancies with carriers; assist in reconciling and settling corrections as needed.
• Monitor and document invoice discrepancies; summarize outcomes by amount and carrier to support broader logistics analysis and decision-making.
• Collaborate with internal departments to identify and implement process improvements that streamline invoice and payment workflows.
• Ensure carrier payment terms are met and address any issues related to short-pays, disputes, or aging balances.

Qualifications & Experience

• 2+ years in AP Management with a solid foundation in Finance & Accounting
• Advanced skills in Microsoft Excel and other data analytics
• Associate’s or Bachelor’s degree in Finance, Accounting or Logistics is preferred, but not required
• Experience managing large data sets within ERP systems; SAP is preferred, but not required
• High attention to detail with strong organizational and self-management capabilities
• Excellent communication skills and the ability to build strong relationships with both internal teams and external service providers
• Proven ability to prioritize and manage workload in a fast-paced environment while meeting tight deadlines
• Working knowledge of logistics contracts and pricing models, including warehousing, ocean freight, FTL (Full Truckload), and LTL (Less-than-Truckload) services

Compensation and Benefits

Canadian Solar offers a competitive salary plus fully comprehensive benefits and performance bonus package based on an annual objective achievement. Our generous benefits package includes a 401(k) Retirement Plan, medical/dental/life/disability program, PTO and sick days. This is a full-time position.

The pay range for this position is $75,000 – $100,000 USD. This range represents annual base salary only, without regard to location, and does not include bonuses or incentives or benefits that may apply. The pay range for this role is subject to change.

Canadian Solar Inc. is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.