Administrative Assistant (m/w/d)

Job Description

CrossBoundary is recruiting an Administrative Assistant to provide support to our managers and employees, assisting with daily office needs and managing our company's general administrative activities. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention to detail.

Your primary responsibilities will be:

• Greet visitors and provide a welcoming environment; manage meeting room bookings and coordinate refreshments for guests.
• Process and direct mail, incoming packages, and coordinate courier services to ensure timely inbound and outbound deliveries, including office shipments, swag items, and team care packages.
• Support daily office needs including ordering and managing office groceries, stationery, and general supplies.
• Perform various administrative tasks for the Finance team in Mauritius, such as filing, typing, and organizing documents.
• Arrange meetings, conferences, and travel; maintain individual schedules and make travel bookings as required.
• Assist with the new office fit-out and ensure basic facilities (e.g., water, heating) are well-maintained.
• Organize team events, including lunches and annual gatherings.
• Perform occasional driving tasks, such as delivering documents to our management company.
• Ensure the smooth operation of office equipment by coordinating maintenance, repairs, and tracking inventory.
• Provide excellent customer service by anticipating the needs of others and addressing queries related to office management.

Who you are

• Self-starter who is passionate about enabling lasting change in underserved markets.
• Passion for CrossBoundary's mission and a commitment to excellence.
• Proficiency in Microsoft Office Suite, Slack, Concur, and other business tools.
• High level of discretion, professionalism, and emotional intelligence.
• Strong organisational and time management skills, with the ability to prioritise multiple tasks seamlessly.
• Proven experience supporting senior executives in a fast-paced, multicultural environment.
• Fluent in English, with excellent written and verbal communication skills.

Qualifications

• Bachelor's Degree in a relevant field.
• Builds strong relationships with clients and colleagues in dynamic environments.
• High tolerance for ambiguity and an ability to operate effectively in a changing context.
• Takes on new types of work, even without prior experience/direct supervision.

Location

Candidates will join our team in Mauritius.

Interested in applying?

Think you have what it takes but not sure you check every box? Research shows that while men apply to roles when they meet an average of 60% of the criteria, women often only apply when they meet every requirement. If you're passionate about what we're building, we want to hear from you!

Equal Opportunity Employer

CrossBoundary is an equal opportunity employer. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].