Administrative Specialist

Job Description

The Administrative Assistant will provide administrative and coordination support to ensure smooth office operations and site activities in Ras Ghareb. The role requires a proactive, detail-oriented individual with strong organizational skills and fluency in English and Chinese, capable of handling daily administrative tasks, supporting employees, and facilitating communication across departments.

Key Responsibilities

Administrative & Office Support

• Manage daily office operations and administrative tasks.
• Prepare, edit, and format documents, reports, and presentations.
• Maintain office supplies and coordinate office maintenance to ensure a productive environment.

Project Coordination & Documentation

• Maintain permits, licenses, and records for vehicles, employees, and office assets.
• Support departments in project planning and execution.
• Assist with scheduling and project tracking.

Employee Support (Local & International)

• Maintain attendance records and support company events and training.
• Coordinate site permits and ensure compliance with local regulations.
• Manage visas, work permits, and residence arrangements for international staff.

Procurement & Fleet Management

• Process purchase requisitions (PRs) and purchase orders (POs) and liaise with suppliers.
• Schedule vehicle maintenance and manage fuel refills and fleet logistics.

Communication & Translation

• Facilitate smooth communication between departments.
• Provide translation for documents, meetings, and correspondence as needed.
• Proficiency in the Chinese language is a mandatory requirement.