Assistant to Management (m/w/d)

Job Description

Skeleton is looking for an enthusiastic and driven Assistant to the Management (m/f/x).

This position is part of the Executive Shared Service Center and is responsible for delivering versatile, high-quality support to the company's senior leadership team, including C-level executives, vice presidents, directors, and the plant manager. The role combines executive assistance, office coordination, and front-desk presence to ensure seamless daily operations across the organization. You will collaborate closely with office managers, handle a wide range of administrative tasks, and contribute to efficient communication and workflow across teams. The ideal candidate is adaptable, service-minded, and comfortable supporting multiple leaders with varying needs.

Your responsibility areas

• Provide comprehensive administrative support to senior executives, including managing calendars, coordinating meetings, arranging travel, and handling follow-ups on open items.
• Serve as a point of contact for executives, employees, visitors, clients, and external partners, including periodic front-desk duties to ensure a professional and welcoming environment.
• Take care of office daily operational tasks and contribute to the smooth functioning of the workplace.
• Prepare materials for internal and external communication, such as memos, emails, presentations, and reports.
• The management of the Document Management System falls within your scope of responsibilities.
• Track and process expenses for supported executives and prepare regular summaries and reports as needed.
• Assist with general administrative and logistical tasks that contribute to effective management operations within the shared service center.

Requirements

• You have a higher education in a field that supports you in being successful at what you do.
• You know how to build strong relationships and have previous experience in supporting management.
• You are highly organized and detail-oriented with a proactive work style.
• You practice agile methods and are flexible in planning your time.
• You are curious to learn new programs and applications to further develop your talents and support the CEO & management.
• You are an open-minded and optimistic person who likes to help others.
• Your English and Estonian are excellent.

Benefits

• A flat hierarchy culture - fostering our great working atmosphere.
• A motivating opportunity for continuous growth at Skeleton.
• An additional day off every year for your birthday.
• We celebrate our successes with Team Events!

We're not just about energy storage. We're about redefining energy for a net-zero future, and we'd love for you to be a part of our journey.