Assistant Project Accounting Manager

Job Description

The Assistant Project Accounting Manager will provide strong leadership to the Project Accounting team to ensure the department runs smoothly with a focus on optimizing processes and building lasting relationships with others within and outside the company. Responsibilities include leading team of Accounting Coordinators and Accounting Specialists who handle all compiling, processing, and maintaining of accounts payable, accounts receivable, and job cost data on a construction project level basis.

Responsibilities

• Accounts Payable
  • Develops, implements and maintains procedures and policies in adherence to company guidelines
  • Works closely with Treasury and Finance to execute weekly payment batches and disbursements
  • Provides accounting assistance to project managers and operations staff
  • Investigates and resolves invoicing and payment discrepancies and complex reconciliations
  • Provides training on accounting processes and correct job cost/general ledger accounting
  • Reviews and assists with posting of Cost Allocations or Journal Entries
  • Monitors unapproved invoices and work with approvers to ensure timely approval of invoices
  • Monitors A/P Aging to ensure completeness and accuracy
  • Oversees A/P Accruals to ensure accurate and complete recording
  • Possesses knowledge of Sales/Use Tax processes for accurate accruals where necessary
  • Manages team members via work verification, relevant training, and ongoing support
  • Trains and evaluates employees to enhance their performance, development, and work product
  • Process weekly A/P payment batches, EFT-Expense batches, and other EFT batches
  • Monitor all payment claims and payment schedules to ensure deadlines are met
• Accounts Receivable
  • Reviews and assists with posting of client Schedule of Values
  • Monitors timely billing process execution
  • Track owner payments according to owner contract terms with emphasis on past due items
  • Monthly A/R reconciliation with the use of A/R Credit Notes

Job Cost

• Investigate cost issues or questions for the Project Manager as needed
• Investigate change order issues or questions for Project and Procurement teams
• Assist in preparing/processing Actually Spent Job Cost Allocations or Journal Entries as needed
• Attends monthly Project Review Meetings to stay abreast of job progress and financial status
• Update and maintain communications from Project Teams/Project Accounting to Accounting Leadership

Job Requirements

• Skills and Abilities

  • Experience working with generally accepted accounting principles and software
  • Resourceful in marshalling materials, techniques, and support to bring tasks to completion
  • Effective communicator with ability to write and speak clearly in a variety of settings
  • Ability to articulate thoughts and solutions to leadership in an effective manner
  • Well-organized and able to prioritize multiple projects and deadlines
  • Ability to handle and resolve confrontation with diplomacy
  • Practices attentive and active listening

• Basic Qualifications

  • 7 or more years of accounting experience with 1 or more years of leadership experience included
  • Bachelor's degree or equivalent combination of education and experience
  • Vista™ by Viewpoint Construction Software [ERP] experience a plus
  • Procore Construction Project Management Software experience a plus
  • Proficient in Microsoft Excel and Microsoft Outlook

Signal Energy is an Equal Opportunity Employer and uses E-Verify.

We are not accepting resumes from Third Party Recruiting Firms for positions posted on our careers page. If you are an Agency or Search firm representative, contact the Signal Energy Constructors Talent Acquisition Manager directly at [email protected] for consideration. Signal Energy Constructors or its affiliates will not be responsible for any fees arising from the use of resumes and online response forms through this source. In addition, Signal Energy Constructors or its affiliates will not be responsible for any fees on unsolicited resumes that are submitted to any member of the Staffing or Operations team. Signal Energy Constructors has established an approved vendor program for this service, and will only consider accepting submissions from those approved firms.