Expense Reimbursement Specialist (m/w/d)

Job Description

The Expense Reimbursement Specialist will be responsible for managing adherence to our corporate T&E Policy while reviewing and approving employees' expenses within our T&E Platform, Emburse. The position reports to our Corporate Travel & Expense Lead and is responsible for the timely review of all employees' expenses, resolving issues and questions and interfaces with employees across the company. The position also provides other support to the accounting team as needed.

This role is preferably hybrid, with regular in-office presence in San Diego, CA. Specific location details and expectations will be discussed during the interview process.

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned

Position Responsibilities and Duties

• Audit employee expense reports and documentation for compliance with the Travel & Expense (T&E) policy.
• Monitor aged items and missing receipts in Emburse, including those from terminated employees.
• Serve as the main contact for Emburse inquiries, offering guidance and support for issue resolution.
• Support the Corporate T&E Lead with employee training, system improvements, and audit rule enhancements for accurate expense reporting.
• Prepare and organize documentation for audits, compliance reviews, and reporting.
• Resolve non-compliant expense issues with employees and escalate to management when appropriate.
• Follow up on uncashed checks with Accounts Payable and employees.
• Manage employee bank setup and vendor record maintenance in CMIC to ensure accuracy and completeness.

Minimum Skills or Experience Requirements

• Strong attention to detail and ability to multitask in a fast-paced environment.
• High School Diploma and two years of business school (accounting or bookkeeping), or equivalent experience and training.
• 2 years of experience with Travel & Expense platforms such as Emburse, Concur, or similar.
• Proficient in Microsoft Office, especially Excel.
• Experience with CMIC, RAMCO, or other construction management software is a plus.
• Demonstrated proficiency in written, verbal, and interpersonal communication.
• Ability to maintain confidentiality and handle sensitive financial data.
• Customer service mindset with a focus on user support and training.
• Experience supporting cross-functional teams, including Accounting, AP, and AR.
• Knowledge of audit procedures and internal controls.
• Highly organized with strong analytical skills, attention to detail, and the ability to meet deadlines.
• Demonstrates initiative, professionalism, and a strong sense of urgency in resolving issues.

SOLV Energy Is an Equal Opportunity Employer

At SOLV Energy we celebrate the power of our differences. We are committed to building diverse, equitable, and inclusive workplaces that improve our communities. SOLV Energy prohibits discrimination and harassment of any kind against an employee or applicant based on race, color, age, religion, sex, sexual orientation, gender identity or expression, marital status, national origin, or ethnicity, mental or physical disability, veteran status, parental status, or any other characteristic protected by law.

Compensation Range

$20.64 - $25.80

Pay Rate Type

Hourly