Office Manager (f/m/d)

We are currently looking for an Office Manager to join our team at Ignitis Polska. In this role, you will support the smooth daily operation of our office and contribute to creating a positive and well-organized work environment. If that speaks to you, we'd be happy to welcome you to our team!

Take YOUR part in #EnergySmart!

You will contribute to green and secure energy ecosystem creation by:

• Coordinating internal communication via MS Teams and email in collaboration with management and colleagues
• Organizing and managing company events, meetings, and workplace initiatives
• Preparing, formatting, and maintaining company documents and records
• Overseeing and improving the document management system, including archiving
• Managing relationships with external service providers (e.g., cleaning, maintenance)
• Supporting the development and implementation of HR policies, standards, and processes
• Contributing to organizational projects (e.g., office improvements, new setups)
• Providing administrative, office management, and reception support (calls, correspondence, scheduling)

Required for this position

• University or college degree
• Minimum 3 years of experience in a similar role
• Strong time management and prioritization skills
• Excellent attention to detail and problem-solving abilities
• Proficiency in English and Polish
• Strong interpersonal, communication, and relationship-building skills
• Proactive, adaptable, and able to work independently
• IT literate, with solid MS Office skills and a reliable, team-oriented mindset

In return for creating a more sustainable future, we promise

• Take part in an unfolding energy transformation process to create a 100% green and secure energy ecosystem for both current and future generations
• Compensation corresponding to experience and competencies, and financial incentives dependent on achieved results
• Additional paid days for health improvement, short-term illness, volunteering, and accumulated work experience
• Health insurance
• Internal career opportunities
• Extensive learning and qualification enhancement programs
• The opportunity to engage in the internal initiative GROW academy - to become lecturers or participate in training

Join a growing and increasingly international team of energy smart people united by a common purpose. We all play our part in creating a 100% green and secure energy ecosystem for current and future generations.

And the way to achieve this is certainly not to wait for the perfect moment. We believe that the power to act comes from the charge we bring to our work every day. United by purpose. Owning the challenge. Passion for reinvention. Pursuing excellence. These are our mindsets. Together, they yield the energy that drives everything we do. The energy generated by our choices. If you are guided by the same mindsets - we look forward to welcoming you to our team!

As we pursue our strategic goals to increase gender balance in Ignitis Group, we are indicating "f/m/d" next to job titles, meaning we welcome candidates of all genders - female, male or diverse.

Ignitis Group ensures equal opportunities. We welcome all applicants and do not discriminate against race, religion, gender, sexual orientation or gender identity, age, disability or other personal traits unrelated to work obligations.