Admin Assistant (m/w/d)

Job Description

SELCO Foundation is an open source, not for profit organization that engages in field-based R&D and ecosystem building for deployment of clean energy solutions that alleviate poverty in under-served areas. The organization works in collaboration with practitioners in the social sector, energy entrepreneurs, NGOs from various developmental sectors and educational institutions to link the benefits of sustainable energy for poverty eradication. More than 500 million people in India live without access to reliable energy. It has been proven time and again that Sustainable Energy can be the catalyst for many of the poor and underserved communities to push them out of poverty by giving them tools for better education, access to cleaner fuels, better opportunities of livelihoods, improved health conditions etc. www.selcofoundation.org

SELCO Foundation is looking for a highly motivated individual who is passionate about working in the development sector with the focus on providing access to sustainable energy for livelihoods and health for last-mile communities in Assam. The broader goal is to use decentralized renewable energy to facilitate good health, improved well-being, last mile delivery of health services, reduced mortality, digni???ed living, increased incomes, reduced drudgery and improved work productivity through the integration of climate-inclusive technologies into healthcare services and livelihood practices for the underserved communities in Arunachal Pradesh.

Key responsibilities for the position

• Assist with event planning and implementation arrangements
• Time to time Management and safekeeping of the assets in the Arrangement of labor staff for the safekeeping of the Assets and pieces of machinery within the Area.
• Ensuring a healthy work environment with all facilities to be up to date and arrangements made on a timely basis as and whenever required.
• Ensure timely execution and updating of logistics facilities in terms of Transportation, Material dispatch, Vendor Compliance Bills and invoices, etc.
• Keep a track of the POs and WOs raised against Projects/Programs by concerned staff members and report it to the team lead as and when required.
• Develop and maintain a filing system - inward, outward, memos, bills, etc.
• Maintain a database of any requisite aspects, as assigned from time to time.
• Maintain Attendance statements for staff and send a monthly statement to HR.
• Provide General support to visitors and staff rooms, taxis, hotels, etc.
• Produce and distribute correspondence memos, letters, and forms.
• Maintain office asset list of machinery, furniture, etc, and update the need and requirements timely to the reporting person.
• Coordinate with messenger and Receiving Courier Mails, updating in the logbook and handover to the assigned staff member.
• Keeping a track of office requirements (Stationary, Sanitary, etc.) and fulfilling the gap when required.
• Ensure effective use of the premises and communication Materials.
• Maintain office filing, stationery assets, and storage systems and keep track and update the logbook as per requirement.
• Co-ordinate and make arrangements for refreshments and other requisite compliance for in house meetings and conferences.
• Monitor, maintain, and record-keeping of office supplies and staff supplies for stationery and sanitary items.
• Any responsibility assigned by the reporting person. Organize and maintain office and provide general clerical & administrative services to office staff.

Who can apply

• B.Com, BBA, B.Tech, or any Bachelor's degree.
• Between 2-4 years of working experience in administrative responsibility.
• In-depth knowledge of accounting, procurement systems.
• Sound knowledge of administration, procurement and finance systems.
• Efficient user of MS Word, Excel and PowerPoint.
• Fluency in oral and written English, Bodo and Assamese.
• Willingness to participate in field activities/surveys and travel to remote areas within the region.
• Good interpersonal and communication skills.
• Willing & enthusiastic learner.
• Has the ability to service clients and perform under deadline pressure