Corporate Secretarial (m/w/d)

Job Summary

The main purpose of the role is to support strong corporate governance and ensure the company's compliance with applicable corporate and regulatory requirements, as well as maintaining statutory records, organizing and documenting board and shareholder meetings, advising directors on governance obligations, facilitating regulatory filings and disclosures, and acting as a liaison between the board, management, shareholders, and regulators.

Job Description

• To handle the corporate housekeeping requirements for all the ib vogt PH companies, as well as other ib vogt APAC companies, including but not limited to the preparation of minutes, Secretary's Certificates, board resolutions, GIS, and regulatory compliance requirements with the applicable government agencies, particularly SEC, BIR, and local government.
• To handle preparation of documents to secure the annual business permits, licenses, certifications and other required documents for development of the projects.
• To take charge in the administration and filing of all the legal files, documents, invoices of the PH team and CorpSecAPAC team in accordance with naming conventions, as necessary, including but not limited to uploading the important files onto data rooms.
• To assist any other assigned legal work or task in relation to the companies and projects of the PH team as may be assigned by Legal Counsel.
• To assist the CorpSecAPAC team to fix appointments with the notary public in Philippines, Malaysia and Singapore.
• Corporate Reporting to the company headquarter's Legal Team (Berlin)

Requirements of This Role

• Bachelor's or Master's Degree preferably in Legal Management, Law or related field.
• 1-3 years experience in corporate secretarial work
• Familiarity with SEC and other government transactions
• Familiarity with the Revised Corporation Code
• Prior knowledge or experience in drafting Minutes of the Meeting, Letters or Memoranda
• Ability to liaise with other departments and JV partners
• Preferably prior experience working with Board of Directors

What We Can Offer

• Dynamic and diverse work environment with colleagues from around the world.
• A truly international exposure.
• An open-minded and highly motivated team.
• Interesting and challenging tasks.
• Encourage both teamwork and personal responsibility.
• Great opportunities for professional and personal growth & experience.

At ib vogt, we are committed to fostering a diverse, inclusive, and respectful workplace where everyone can thrive. We believe that embracing diverse perspectives drives innovation and helps us better serve the global communities we operate in. As an equal opportunity employer, we provide employment opportunities without regard to age, ethnicity, religion or belief, gender identity, sex, sexual orientation, disability, pregnancy or maternity, marriage and civil partnership, or any other protected status.

We strive to create an accessible recruitment process for all candidates and are happy to discuss reasonable accommodations to support your application. As a global company, we acknowledge that accessibility provisions may vary by location depending on local infrastructure and legal requirements. If you have a disability or require any adjustments during the recruitment process, please let us know - we will do our best to support you.