People & Office Manager (m/w/d)

BW ESS is a global energy storage owner-operator, moving with speed to deliver market-leading projects. Our experience spans the development, delivery, and operation of major energy storage projects, working alongside best-in-class developers, suppliers, contractors, and financial institutions. Through greenfield origination and development partnerships, BW ESS has grown a pipeline of more than 540MWh of operating BESS projects, with ~11GWh under / pre-construction and a development pipeline of about 8GW across the UK, Australia, Italy, Germany, Spain and Sweden. As an active investor with development exposure, BW ESS has a strategy to hold assets for the long-term, taking a hands-on approach to unlock value throughout the energy storage asset lifecycle.

To find out more, visit: https://bw-ess.com/

Part of BW Group, BW ESS is able to leverage decades of experience in energy infrastructure investment, delivery and operation - and the scale and connections needed to move the needle in global energy storage.

Position Overview

This is a full-time, on-site role for a dynamic and hands-on People & Office Manager who thrives on variety and ownership. You'll partner closely with our Australia team while also support talent sourcing across our European offices - playing a key role in building exceptional teams. From first outreach to final offer (and everything in between), you'll own the full recruitment journey and create an outstanding candidate experience.

Beyond hiring, you'll be the heartbeat of our Melbourne office. As Office Manager, you'll keep daily operations running seamlessly, creating an environment where people feel supported, energized, and excited to do their best work. You'll champion a positive, high-performing culture - balancing efficiency with fun, and structure with a great team vibe.

Responsibilities

Talent Acquisition

• Create a talent acquisition strategy that focuses on attracting and retaining top tier candidates in a highly competitive market
• Create and develop a great candidate experience, including high efficiency, feeding back to hiring managers and onboarding
• The goal is to develop a high-performance team that operates in a supportive environment with high trust. This starts with the people that join us, and this will be where success is ultimately evaluated.
• Partner with hiring managers to understand specific job requirements and hiring goals and forward planning
• Create and post job advertisements on job boards and social media
• Source candidates through databases, networking, and outreach
• Screen resumes and conduct initial interviews
• Coordinate and schedule interviews with hiring teams
• Evaluate candidates' skills, experience, and cultural fit
• Manage the offer process, including salary negotiation
• Maintain candidate pipelines and recruitment databases
• Ensure a positive candidate experience throughout the hiring process
• Stay updated on labor market trends and recruitment best practices
• Support additional People & Culture tasks and projects as required

Office Management

• Oversee and manage day-to-day office operations
• Coordinate administrative procedures and systems
• Manage office supplies inventory and place orders
• Handle correspondence and internal communications
• Organize meetings and events
• Liaise with vendors, service providers, and building management
• Support People & Culture functions such as onboarding

Qualifications

• 3-5 years proven experience in recruiting or talent acquisition, including sourcing
• Experience in office management
• Familiarity with applicant tracking systems (ATS)
• Knowledge of employment laws and hiring practices
• Excellent written and verbal communication skills and interpersonal skills
• Ability to work independently and collaboratively in a team environment
• Strong organizational skills and the ability to handle multiple workstreams simultaneously
• Ability to work independently and prioritize tasks
• Strong problem-solving skills and excellent attention to detail
• Proficiency in Microsoft Excel and PowerPoint
• Interest in the energy or renewable energy industry
• Bachelor's degree in Human Resources, Business Administration, or related field

Preferred Qualifications

• Experience with employer branding

Our Culture

BW ESS culture and way of working is based on few clear foundations:

• High-performance & speed
• Results over processes
• Talent density over team size
• Transparency & feedback
• Context over control
• Freedom & responsibility
• Promoting the right behaviour

We move fast because our culture makes it possible - freedom empowers people to act quickly and decisively, while responsibility ensures those actions remain accountable and aligned with shared goals. Together, they create a culture where speed is balanced by discipline, and efficiency thrives on trust.