Payroll Specialist (m/w/d)

Job Description

The human resources and finance/accounting teams at All Energy Solar are committed to supporting our employees while driving the company's strategic initiatives forward. We are seeking a resourceful and skilled Payroll Specialist to join our department and ensure that all payroll processing remains smooth, efficient, and fully compliant. Our ideal candidate possesses extensive knowledge of payroll regulations and compliance, alongside a strong proficiency in HCM system reporting and functionality. While Paycor HCM/HRIS experience is highly preferred, the role requires an onsite, full-time exempt professional who will report to the Director of Human Resources and maintain a dotted-line reporting relationship with the Controller. We invite you to join our dedicated team if you are prepared to make a meaningful impact on our company's continued success.

Responsibilities & Essential Functions

• Process bi-weekly payroll for exempt and nonexempt employees, and Commission and Bonus Payrolls, reviewing, approving and reconciling payroll data for timely and accurate payment.
• Accurately calculate and complete entry for additional compensation such as, incentives, adjustments, retro pay, and expense reimbursements.
• Process voluntary and involuntary deductions such as federal and state tax levies, child support and creditor garnishments as regulated by federal and state law.
• Prepare manual checks for terminations and discrepancies in accordance with company policy.
• Process and administer year end payroll reconciliations W-2s.
• Perform all required statistical and administrative duties necessary to calculate and prepare payrolls.
• Partner with HR, Finance, Accounting, Sales, and Operations to coordinate payroll-related activities and address cross-functional issues that affect employee pay.
• Perform routine data-integrity checks on payroll data as required.
• Responsible for data-reporting and auditing, including, but not limited to Federal filings of EEO-1 data; design, data, and distribution of Benefits Statements; submitting compensation/benefit data for federal, state, and optional survey reports; auditing and reporting in HCM system.
• Facilitate implementation of payroll-related system upgrades and trainings.
• Analyzes and audits current systems for accuracy. Edits data as needed, and suggests improvement from implementing system upgrades and enhancements to achieve business objectives or higher levels of utilization or self-sufficiency. Aids employees, supervisors, and HR at appropriate levels of self-service and functionality including how-to manuals and training.
• Research, investigate and resolve problems, corrections and questions relative to payroll.
• Suggest new procedures and policies for improving employee experience as well as the efficiency of the HR department and company.

Other Duties

• Other duties and tasks as assigned by management.
• Contribute to a positive and inclusive work environment.
• Exemplify All Energy Solar core values (safety first, dependability, do the right thing, want to win).

Skills/Qualifications

• Between 3 to 5 years of experience in payroll along with a high school diploma or GED is required; however, an Associate's or Bachelor's degree in Finance, HR, Accounting, Business, or a related field is preferred. An equivalent combination of education and professional experience will also be considered.
• A proven track record in administrative roles within Finance, HR, or Accounting, specifically emphasizing extensive payroll processing expertise.
• Candidates holding Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) status are highly encouraged to apply.
• Established background in managing multi-state U.S. payroll operations for a workforce exceeding 250 employees.
• Expertise in HR systems and procedures, with a strong preference for individuals familiar with Paycor HCM/HRIS.
• In-depth familiarity with advanced payroll practices including Prevailing Wage expertise and administration.
• Comprehensive understanding of employer and employee payroll tax obligations.
• Superior analytical and problem-solving capabilities, including the ability to reconcile complex data sets effectively.
• Exceptional communication and interpersonal skills, spanning written, verbal, and presentation formats.
• A self-motivated professional with a keen eye for detail, capable of working independently with minimal oversight.
• Strong multitasking skills with the ability to prioritize duties in a collaborative, high-energy environment.
• Applied knowledge of employment laws and regulations, such as FLSA, FMLA, EEO/AAP, ADA, Title VII, ERISA, and COBRA.
• Expert-level proficiency in Microsoft Office (Excel) and Google Workspace (Sheets).
• Capacity to manage sensitive information with the highest level of confidentiality and discretion.
• Demonstrated adaptability and resilience in the face of organizational change.
• A proactive team member dedicated to follow-through and achieving departmental efficiency goals.
• Excellent organizational and time management skills, with a focus on meeting strict deadlines.
• Strong sense of ownership regarding workspace and performance objectives.
• Helpful and professional demeanor in all interactions.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer (frequent).
• Must be able to lift up to 30 pounds at times (infrequent).
• Ability to type at least 40 words per minute (frequent).
• Must be able to access and navigate each department at the organization's facilities.

Compensation & Benefits

• This is a full-time exempt salaried (not overtime eligible) position with an expected base annual salary range of $70,000-$85,000 depending on qualifications and experience.
• Onsite In-Person: This position is in-office at AES headquarters (St. Paul, MN).
• Schedule: Monday - Friday, 8:00 AM - 5:00 PM (company core hours). This position and the working schedule offers flexibility and may require additional hours outside of normal working hours including but not limited to mornings, evenings, and weekends.
• PTO accrual per hour will be .03847, up to 80 hours annually (120 hours annually after year 1).
• 6 paid holidays + 1 personal day.
• Dental + vision insurance (free for individual).
• Health insurance (free individual option).
• 401K with company match (eligible after 90 days, age 21+).
• Discretionary Profit Sharing Bonus based on company performance.
• Much more!

Equal Employment Opportunity Statement

All Energy Solar is an equal employment opportunity (EEO) to all applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location