Administrative Specialist

Job Description

Servus und hallo! Wir freuen uns, dich bei Sungrow willkommen zu heißen - einem der weltweit führenden Unternehmen im Bereich erneuerbare Energien, mit unserem Service Center direkt in Oberschleißheim.

We're looking for an Administrative Specialist who loves keeping things running like clockwork, creating a welcoming space, and being the reliable backbone that every great team needs. Sound like you? Here's what your day-to-day will look like:

• Support daily office operations, including document management, filing systems, correspondence, and administrative invoice handling, keeping everything organized and on track.
• Own incoming and outgoing mail distribution, package handling, and courier coordination, so nothing gets lost in transit.
• Manage office supplies from inventory checks to ordering, ensuring the team always has what they need.
• Coordinate with facility management, maintenance providers, and other service partners to keep our office spaces in top shape.
• Support employee onboarding activities, including registering access chips and facilitating onboarding sessions for new hires.
• Own front desk and visitor management, including guest registration, access control, and host coordination, making every visitor feel genuinely welcome.

Your profile

All right, all right - that sounded pretty exciting, didn't it? Now, to truly thrive in this role and feel at home for a long time, your ideal background should look a lot like this:

• You hold a Bachelor's degree or completed vocational training in Business Administration, Office Management, or a related field.
• You bring at least 2 years of hands-on experience in office administration, facilities coordination, executive support, or a similar administrative role.
• You are proactive, independent, reliable, and detail-oriented - someone who takes ownership without needing to be asked twice.
• You are a natural multitasker with strong organizational skills, able to juggle priorities with a calm and structured approach.
• You communicate clearly and confidently, with strong interpersonal skills that help you build great relationships across teams.
• You are proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and comfortable navigating digital tools.
• Language skills: English C1 or higher; German B2 or higher; Chinese is a strong advantage.
• Driver license is a plus.

Our offer

At Sungrow's Service Center in Oberschleißheim, you won't just be filling a support role - you'll be the heartbeat of our local office. Here's what makes this opportunity stand out:

• A diverse and impactful role where you directly shape the employee workplace experience and office operations every single day.
• A dynamic environment that genuinely encourages initiative, problem-solving, and continuous improvement - your ideas matter here.
• The chance to develop a broad skill set spanning office management, facilities coordination, vendor management, and employee support.
• A supportive and collaborative network of colleagues across our Munich and Oberschleißheim teams, while you maintain real ownership of your local site.
• Professional development opportunities to support your growth and career progression within a global greentech leader.
• Part-time position (35h/week), unlimited contract, 100% on-site in Oberschleißheim.