Payroll Accountant

Arcadia is the AI-powered energy intelligence platform for businesses. We replace fragmented tools and manual workflows with one platform to pay utility bills, buy energy, and advance sustainability - across every location, at enterprise scale.

Trusted by Fortune 2000 companies, Arcadia combines unified data, AI-powered analytics, and expert advisory to help enterprise teams save money, mitigate risk, and cut carbon.

We deliver this through three comprehensive solutions:

• Utility Bill Management: Automating the entire utility bill lifecycle - from data capture and validation to payment processing and auditing.
• Energy Procurement Advisory: Bringing together comprehensive data, AI-powered analytics, market expertise, and a strong partner network to make sophisticated procurement options accessible to all. .
• Sustainability Reporting - Verified emissions data with seamless integration into leading sustainability platforms.

Tackling the world's most complex energy challenges requires diverse thinking. We're building teams of people from different backgrounds, industries, and disciplines - united by a belief that energy management should be simple, intelligent, and a genuine driver of business value.

What we're looking for

We are seeking a detail-oriented Multi-State Payroll Accountant to manage end-to-end payroll operations across multiple U.S. states. This role ensures accurate, timely, and compliant payroll processing for employees in varying tax jurisdictions, while partnering closely with People Ops to navigate the complexities of multi-state employment law and taxation. Beyond processing payroll, this role owns the accounting side of payroll: preparing and posting payroll journal entries, reconciling payroll-related balance sheet accounts (accrued wages, PTO liability, benefits, garnishments), and ensuring payroll costs are accurately reflected in the general ledger each close cycle. You'll work closely with the broader Accounting team to ensure payroll data ties out cleanly for month-end and year-end reporting.

Arcadia is open to fully remote candidates and employees have access to co-working spaces.

What you'll do

• Process bi-weekly payroll for employees across multiple entities and 30+ states, ensuring accuracy of wages, deductions, garnishments, and tax withholdings
• Maintain compliance with federal, state, and local payroll tax regulations, including SUI/SUTA rates, state income tax withholding, and local tax jurisdictions
• Register and maintain state and local tax accounts as the company expands into new states
• Reconcile payroll tax filings (941, 940, state quarterly returns, W-2s, W-2Cs) and coordinate with third-party tax filing vendors
• Reconcile payroll general ledger accounts monthly and resolve discrepancies with the Accounting team
• Respond to employee inquiries regarding pay, deductions, and tax withholding across jurisdictions
• Manage year-end payroll processes, including W-2 preparation, corrections, and annual reconciliations
• Support internal and external payroll audits, providing documentation and variance explanations
• Identify and implement process improvements to increase payroll accuracy and efficiency
• Stay current on multi-state payroll legislation and proactively flag compliance risks

What will help you succeed

Must Haves

• Associate's or Bachelor's degree in Accounting, Finance, or related field (or equivalent experience)
• 3+ years of payroll accounting experience, with at least 2 years processing payroll across multiple states
• Strong knowledge of multi-state payroll tax rules, reciprocity agreements, and wage/hour laws
• Experience with payroll systems such as Rippling, ADP, Paylocity, UKG, or similar
• Proficiency in Excel (pivot tables, VLOOKUP/XLOOKUP, reconciliations)
• Strong understanding of GAAP as it relates to payroll accruals and journal entries
• High attention to detail and ability to manage confidential information with discretion
• Excellent organizational skills with the ability to manage multiple deadlines

Nice to Haves

• CPP (Certified Payroll Professional) designation
• NetSuite accounting software experience

Benefits

• "Remote first" culture - work anywhere in the continental US as long as you have a reliable internet connection
• Flexible PTO - no accrued hours and no limit on the number of vacation days exempt employees can take each year
• 11 annual holidays
• 10 days sick leave
• Up to 2 weeks bereavement leave
• 2 volunteer days off
• 2 professional development days off
• Parental Leave Benefits for ALL parents
• 75-95% employer cost coverage for medical, dental, and vision benefits for employees and dependents

Celebrating Diversity and Inclusion

Here at Arcadia, we cultivate diversity, celebrate individuality, and believe unique perspectives are key to our collective success in creating a clean energy future. Arcadia is committed to equal employment opportunities regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, protected veteran status, or any status protected by applicable federal, state, or local law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation by emailing [email protected] prior to completing your application.

Target Annual Compensation Range for this role will be $64,125 - $114,891. There will also be a competitive benefits and bonus component to the package. The exact compensation at which this job is filled will be determined by the skills, experience, and location of the qualified candidate. Please note that we are unable to offer visa sponsorship for this position at this time.

Automated Screening: Arcadia uses AI-assisted technology to evaluate candidates on relevant skills, experience, and education as outlined in the job description. Human review is part of all hiring decisions. Candidates may request an alternative selection process by contacting [email protected] before submitting their application.

Data Privacy & California Residents: You voluntarily provide personal information (such as your resume, contact details, and assessment responses) when submitting an application. We may use this to evaluate your candidacy and derive inferences from this data to match your profile with open roles. For California Residents: This collection is consistent with the CCPA. You have the right to request access to or deletion of your data by contacting [email protected].