Project Coordinator (m/w/d)

Job Description

Key Responsibilities

Project Operations & Support

• Coordinate with Project Service Manager on sea-border permit registration for offshore projects.
• Monitor CTV suppliers' compliance with maritime documentation requirements.
• Support project teams with issues related to administrative procedures, payment processes, and internal systems.
• Track project cost centers and coordinate monthly with Project Manager, Finance, and HR.

Procurement & Contracts

• Handle local procurement tasks in Vietnam & Laos based on project needs.
• Review subcontractor contracts, monitor expiration dates, and coordinate renewals or supplier searches.
• Support contract payment processes on company systems and update supplier information.

Translation & Documentation

• Translate and interpret for internal and owner meetings (on-site and online).
• Translate business letters, contracts, and official documents; manage hardcopy archives.

Laos Project Support

• Assist in administrative and coordination tasks for projects in Laos (Truong Son, Savan, etc.), including occasional travel.

Qualifications

• Bachelor’s degree in Business Administration, Project Management, or related field.
• 1–3 years of experience in project coordination, operations, or administration.
• Fluency in Chinese (Mandarin) and good command of English is required.
• Strong organizational and multitasking skills.
• Experience with Microsoft Office;
• Willingness to travel frequently for project-related tasks (Laos or remote areas in Vietnam).
• Positive attitude, problem-solving mindset, and teamwork spirit.