HR & ADM Sr Assistant

Want to join a frontrunner in renewable energy that is actively seeking early entry into new markets globally? Since the establishment in 2007, Scatec has acquired extensive knowledge and experience in developing, building and operating solar, wind and hydro power plants and storage solutions. Driven by our company values and competent global workforce, we aim to deliver competitive and sustainable renewable energy globally; protect our environment and improve quality of life through innovative integration of technology; and create shareholder value. We are present on four continents and are headquartered in Oslo, Norway.

Main purpose of position

Currently we are looking for a HR and Office Sr Assistant in Bogota – Colombia to be part of our global team working together towards our vision – Improving our future. As our HR and Office Sr Assistant you will coordinate and ensure efficient and professional office administration, You also will ensure professional and efficient HR service and support to both managers, employees and HR colleagues within various HR areas. You will be part of an ambitious global HR team and play and important role to ensure that Scatec is seen as a proactive, attractive and relevant employer, contributing to an employee-orientated; high performance culture and work environment that emphasises empowerment, equality, productivity, and alignment towards implementation of global strategies and local priorities.

Main responsibilities

• Office and Admin operations
  • Coordinate travel services and travel compliance.
  • Coordinate IT and systems support as a Super User;
  • Coordinate social events.
  • Manage correspondences, files, office equipment, office info etc.
  • Other ongoing office and admin operations
• Office management
  • Manage office premises and infrastructure.
  • Manage third party services and purchase of consumables.
  • Budget management and track of expenses.
• Reception management
  • Operate reception.
  • Coordinate, manage and ensure that the daily operations are efficiently executed.
  • Conduct ad hoc tasks as required.
• Employee relations and people practise.
  • Understand and contribute in the full employee lifecycle
  • Apply relevant labour law and internal policies towards employees.
  • Understand key aspects in a motivating working environment and contribute as an employer representative.
• Data analytics, technology and ways of working
  • Ensure quality in data in various HR data system and give system training and support to colleagues and manager
  • Find, use, create and present relevant data, statistics and survey that can drive the People & Organisation operation and strategy and inform company decision making
  • Initiate digitisation of P&O processes and actively seek new technology opportunities to improve
• Recruitment and Onboarding
  • Contribute to timely recruitment and onboarding of required level and quality of new hires
  • Support in recruitment processes (advertisement, use of tools, screening of CV’s)
  • Ensure a proper introduction and onboarding of new employees using HR workflow tools
• HR operations and processes implementation
  • Ensure efficient HR administration including employment contract and consultancy agreements.
  • Ensure appropriate support and regulatory compliance for relocations and work permitting matters.
  • Ensure efficient implementation of key HR processes (Review, Bonus, Goalsetting, Development, Salary review e.g) to support holistic performance and competence driven culture in country.
  • Ensure that employee handbook and HR operating system is developed and updated.

Qualifications and competencies

• Advanced diploma in Human Resource Management or similar
• Min. 3 years’ general HR administration experience in an international matrix organisation
• Fluent in English, spoken and written and Spanish. Portuguese will be a plus.
• Excellent IT knowledge
• Excellent administrative skills, structured
• Clear communication (both verbal and written) and people management skills
• Ability to work under pressure and on own initiative.
• Organised and methodical – structured approach
• Solution-oriented / problem-solver
• Self-reliant and efficient
• Flexible and adaptable with a “can-do” attitude

Personal characteristics

It is part of every employee’s term of reference to contribute to Scatec's vision: Improving our Future and adhere to our company values which are:

• Predictable: demonstrate clear communication and listening skills, shares information in an open and honest way
• Driving results: demonstrate determination, pro-activeness, can prioritise and work independently.
• Changemaker: demonstrate entrepreneurship, can challenge, fast learner, take initiates and adjust
• Working together: demonstrate teamwork, shares responsibilities, can compromise, has a can-do attitude

For the particular role we also expect

• Ability To work work proactively and be Able to support process implementation from scratch, finding new supplies and mapping market for Adm and HR issues.

We offer

Scatec is an exciting, innovative and ambitious company operating in a growing industry. We offer a challenging and interesting position where you will be part of a flexible, diverse and truly international working environment consisting of highly competent and committed colleagues with a positive drive to make a difference.

Scatec is an equal opportunity employer and values diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other basis protected by appropriate law. All hiring decisions are made based on merit, competence, and business need.

Applications will be processed on a continuous basis.