Senior Payroll Specialist

We are guided by our passion to transform the way we power our world. Achieving our goals requires creativity, diversity of ideas and backgrounds, and building trust to effect change and move with speed.

Key Responsibilities

Payroll Processing

• Collect and verify timekeeping information for all employees.
• Calculate wages, overtime, and deductions based on company policies and applicable laws.
• Process weekly, bi-weekly, or monthly payroll cycles.
• Review and verify changes in payroll data such as job titles, salaries, and department transfers.
• Ensure payroll integrity through audit reports, data analysis and collaboration with other team members.
• Timely and accurately prepare on-demand payments for terminations, retro-adjustments and other distributions determined to be necessary for immediate payment.
• Provide Ad hawk responses to business partners queries.
• Coordinate payroll funding requests with Treasury.
• Process garnishment orders received and issue agency responses.

Tax and Deduction Administration

• Calculate and withhold federal, state, and local taxes.
• Assist with registering states for payroll taxes.
• Process wage garnishments, child support orders, and other involuntary deductions.
• Ensure compliance with Federal, state, local, international tax and wage &hour laws, regulations or guidelines.
• Calculate and withhold taxes related to stock option exercises and RSU releases.
• Ensure compliance with tax regulations and reporting requirements.
• Assist with year-end W-2s processing.

Benefits Administration

• Manage and administer employee benefits, such as health insurance, retirement plans, and flexible spending accounts.
• Calculate and process benefit deductions from employees' paychecks.
• Provide periodic audits to ensure compliance.

Record Maintenance

• Maintain accurate payroll records and employee information.
• Prepare and distribute payroll reports to management.

Payroll Reconciliation

• Reconcile payroll data to ensure accuracy and resolve any discrepancies.
• Prepare and process payroll journal entries along with a reconcile of the general ledger payroll transactions.
• Ensure proper mapping of earnings and deduction codes.

Compliance and Reporting

• Stay updated on payroll laws, regulations, and best practices.
• Prepare and submit required payroll tax filings and reports, such as W-2s and 941s.
• Assist with internal and external audits related to payroll.
• Ensure compliance with stock plan documentation and regulatory requirements.

Employee relations

• Respond to employee inquiries regarding payroll issues, discrepancies, and general questions.
• Provide excellent customer service to internal and external stakeholders.