![Scale Microgrids](https://cdn.rejobs.org/2192-scale-microgrid-solutions-logo.png)
Office Manager
Join as an Office Manager in New York City, managing office operations, administrative tasks, and fostering a positive work environment at Scale Microgrid Solutions.
![Scale Microgrids](https://cdn.rejobs.org/2192-scale-microgrid-solutions-logo.png)
We are looking for an Office Manager to join our team and manage our new, New York City office. You will execute a variety of office management and administrative tasks and serve as a key point of contact for internal and external parties, ensuring efficient communication and a positive work environment. You’re detail-oriented, possess strong communication skills, and thrive in a fast-paced environment.
You will report to our Director of Strategic Initiatives and will be based onsite in our NYC office, near Union Square.
Key Responsibilities
-
Office Management:
- Oversee day-to-day operations of the office, ensuring a smooth and efficient workflow
- Represent the office reception (e.g., calls, greeting visitors, requests, mail administration)
- Manage office supplies (including kitchen & restroom) inventory and place orders as needed
- Serve as the point of contact for building management and vendors, including coordinating maintenance, and repairs
- Act as the local presence, in partnership with HR, for onboarding/offboarding (e.g., building access, IT, preparing working area, benefits support)
- Proactively address any issues that arise in the office and look for opportunities to enhance the environment
-
Administrative Support:
- Assist with event planning and coordination, including company-wide meetings and special events
- Assist with client events in NYC area (e.g., dinners, meetings, workshops)
- Work closely with our Administrative Supervisor in our NJ headquarters to provide overall company support and collaborate with other departments to streamline processes and improve efficiency
- Proactively build warm and trust-based relationships with everyone in the office so that they feel comfortable coming to you with their questions and needs
-
Reporting Support:
- Conduct research and compile data as needed for various projects and initiatives
- Help manage our intranet (experience with Notion and Google Drive a benefit)
Qualifications
- Bachelor's degree in Business Administration, Management, or equivalent experience
- 5+ years of experience in office management or administrative support roles.
- Strong organizational and time management skills, with the ability to prioritize tasks effectively with flexibility to reprioritize throughout the day
- Ability to maintain confidentiality and handle sensitive information with integrity
- Excellent verbal and written communication skills
- Ability to work independently and take initiative
- Positive, friendly demeanor and proactive attitude
- Proficiency in Microsoft Office Suite and Google Apps (e.g. Google Docs, Google Drive, Gmail).
- Previous experience supporting executives or senior management is a plus
- Experience with expense management software (e.g., Ramp) a plus
- Experience with knowledge management software (e.g. Notion) a plus
This is a great opportunity to have a long-term impact on a fast-paced, private equity backed growth business. Some of the core virtues embraced by Scales’ employees include:
- Do the Right Thing
- Act Like an Owner
- Hustle
- Demand Results
- Go Together
- Evolve or Disappear
We offer a competitive compensation package and a comprehensive benefits program including medical benefits, paid vacation and holidays, and 401K matching.
Hoe je verbonden bent
Bekijk je connectiesBekijk je contacten bij Scale Microgrids op LinkedIn om je netwerk te gebruiken bij het solliciteren naar deze functie.
Nu solliciteren
Vacature verlopen?Laat Scale Microgrids weten dat je deze baan op Rejobs hebt gevonden. Dit zal ons helpen groeien en meer mensen aan het werk zetten in hernieuwbare energie!
Hoe je verbonden bent
Bekijk je connectiesBekijk je contacten bij Scale Microgrids op LinkedIn om je netwerk te gebruiken bij het solliciteren naar deze functie.
Nu solliciteren
Vacature verlopen?Laat Scale Microgrids weten dat je deze baan op Rejobs hebt gevonden. Dit zal ons helpen groeien en meer mensen aan het werk zetten in hernieuwbare energie!
Over de rol
May 24, 2024
Voltijd
Bedrijf
Nov 23, 2024
Ter plaatse
New York City, Verenigde Staten
5+ years
UTC-05:00
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