Chief of Staff to the CEO

Job Description

Assist the CEO in advancing the strategic procurement and development of NON-PFE suppliers, coordinate supply chain delivery matters simultaneously, and take charge of part of the CEO's daily work while supporting the implementation of supply chain strategies.

Preferred Qualifications/Experience

Job Responsibilities

I. Development and Strategic Procurement of NON-PFE Suppliers

• Based on the company's core material needs, formulate a NON-PFE supplier development plan, screen high-quality suppliers that meet qualification requirements and have matching production capacity in target regions (e.g., Europe, America, Southeast Asia), and build a NON-PFE supplier resource pool.
• Lead the entire NON-PFE supplier development process, including qualification due diligence, on-site assessment, sample verification, and follow-up on small-batch trial production; issue development reports and promote the integration of qualified suppliers into the cooperation system.
• Organize strategic negotiations with core NON-PFE suppliers, covering aspects such as pricing, payment terms, delivery cycles, quality assurance, and risk-sharing; sign long-term cooperation agreements to ensure cost competitiveness and cooperation stability.
• Establish a dynamic management mechanism for NON-PFE suppliers, conduct regular performance evaluations (e.g., on-time delivery rate, quality pass rate), formulate improvement plans for existing issues, and deepen long-term strategic cooperation.
• Identify and develop strategic partners and build a diversified cooperation model that goes beyond a single procurement relationship-for example, expanding multi-dimensional cooperation areas such as joint technology R&D, supply chain collaboration, customized production, and project co-construction.

II. Supply Chain Support

• Support supply chain work in Europe and America, including:
  • Assisting the procurement team in connecting with U.S. suppliers and advancing the execution of procurement orders;
  • Assisting in coordinating logistics and warehousing resources in the U.S. to ensure efficient material flow;
  • Assisting in collecting U.S. supply chain policies (e.g., trade regulations, tariff changes) to help mitigate supply chain risks.

III. Assistance in Part of the CEO's Daily Work and Supply Chain Strategy Implementation.

• Be responsible for part of the CEO's schedule planning (meetings, business trips, business receptions), coordinate the timing of internal and external meetings, and handle document work (drafting letters, organizing report materials) to ensure the efficient progress of tasks.
• Accompany the CEO in supply chain-related business activities (e.g., supplier inspections, industry summits), record meeting minutes, track key action items, and promptly report the implementation progress to the CEO.
• Collect core NON-PFE supply chain data (e.g., procurement costs, supplier performance), organize it into visual reports, and provide support for the CEO in formulating supply chain strategies.

Qualifications

• Education and Major: Bachelor's degree or above; priority is given to majors such as Supply Chain Management, Procurement Management, International Trade, and Business Administration.
• More than 5 years of work experience, including at least 3 years of experience in supplier development or strategic procurement (candidates with supply chain experience in multinational enterprises are preferred); familiarity with international logistics, customs clearance, and trade terms.
• Priority is given to candidates with assistant-related work experience and strong work coordination capabilities.

Required Skills

• Language Proficiency: Fluent in English (listening, speaking, reading, writing), capable of independent business communication and negotiations with suppliers; proficiency in other languages (e.g., Japanese, German) is a plus.
• Supply Chain Skills: Competent in supplier due diligence, business negotiations, and handling delivery exceptions; able to respond quickly to supply chain issues.
• Coordination & Organization Skills: Capable of advancing multiple tasks efficiently and skilled in cross-departmental and cross-regional communication.
• Attention to Detail & Confidentiality Awareness: Meticulous in work execution, strict adherence to confidentiality principles, and proper handling of the company's sensitive information.

Desired Skills and Abilities

Willing to travel globally; strong sense of responsibility, ability to work under pressure, and strategic thinking; able to respond quickly to the needs of both the CEO and supply chain work.

Equal Employment Opportunity (EEO) Statement:

Green Energy Origin is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and do not discriminate on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, disability, age, veteran status, or any other protected status.

Accommodation Statement:

If you require accommodation during the application process, please contact [email protected] to ensure an inclusive and seamless hiring experience.