Commercial Bid Manager (m/w/d)

Job Description

Ohmium is a leading innovator in green hydrogen production technology, specializing in PEM electrolyzers. Our mission is to enable a sustainable energy future by providing reliable, efficient, and cost-effective hydrogen solutions. We are committed to driving the global energy transition with our cutting-edge technology and exceptional customer service.

Ohmium is seeking a proactive and detail-oriented Commercial Bid Manager who thrives in diverse business environments and can adeptly adapt to varying business models. In this pivotal role, the Commercial Bid Manager will be responsible for driving proposal/contract development and order management processes and provide essential frontline deal desk support to the European Sales Team. The ideal candidate will have a demonstrated history of successfully driving proposal and contract development, as well as managing order processes. The ideal candidate will demonstrate enthusiasm for continuous business process improvement, proactively identifying opportunities for efficiency and innovation. Reporting to the Vice President Sales - Europe, this individual contributor position has a global scope, playing a crucial part in supporting Ohmium's commercial initiatives worldwide.

Key Responsibilities

• Tender and Offer Preparation: Enhance sales team productivity by preparing high-quality tenders, offers, and internal alignment documents. Ensure all Sales Representatives have up-to-date support materials.
• Order Handling and Verification: Process orders received via email, ensuring accuracy in prices, discounts, and product numbers. Input orders, adhere to customer requirements, and ensure timely and accurate delivery.
• Cross-Department Collaboration: Work closely and build collaborative relationships with key stakeholders including operations, legal and finance departments to handle sales, marketing queries, and deliveries efficiently.
• Proposal and Contract Development: Serve as a trusted advisor to Ohmium’s Commercial and Legal Teams, standardizing, driving, and supporting the proposal/contract development and order management processes.
• Field Team Support: Gather proposals and deal information from field teams, assess requirements, and provide support for structuring complex, non-standard deals in collaboration with multiple cross-functional partners.
• Document Review: Review proposals, contracts, and other documents for accuracy and completeness, suggesting creative solutions that balance customer needs and company policies.
• Commercial Governance: Ensure all proposals, contracts, tenders, and related documents are approved within the commercial governance framework.
• Finance and Legal Interface: Coordinate with finance and legal teams to facilitate the approval of non-standard deals, focusing on revenue recognition and contract language.
• Contract Negotiation Management: Oversee the contract negotiation lifecycle, ensuring new and emerging terms are vetted and approved by the appropriate audiences within Ohmium.
• Sales Guidance: Provide ongoing guidance to the sales team on creating "good deals" or "perfect orders" by leveraging historical trends and current compliance policies.
• CRM Data Accuracy and Enhancements: Collaborate with Commercial Operations to ensure data accuracy in Microsoft Dynamics CRM and recommend system enhancements.
• Template Management: Work with Commercial teams to maintain up-to-date proposals, contracts, and other templates in Microsoft Dynamics CRM and other repositories.
• Workflow Documentation and Audit: Document workflow, internal controls, procedures, and maintain audit checks around proposal/contract development and order management.

Essential Skills

• Analytical and Problem-Solving Skills: Demonstrate exceptional analytical abilities, with the capacity to dissect complex contract and tender data, identify patterns, and develop strategic solutions. Utilize problem-solving skills to address issues swiftly and effectively, ensuring optimal outcomes for the company.
• Organizational Skills and Attention to Detail: Exhibit strong organizational skills, capable of managing multiple contracts and tenders simultaneously while maintaining accuracy. Attention to detail is critical, ensuring that all documents are meticulously reviewed and compliant with relevant standards and requirements.
• Independence and Team Collaboration: Possess the ability to work independently, taking initiative and ownership of projects from inception to completion. Equally comfortable working as part of a team, fostering a collaborative environment, and contributing positively to group dynamics.
• Communication and Interpersonal Skills: Excel in both written and verbal communication, effectively conveying complex information to various stakeholders. Strong interpersonal skills are essential for building and maintaining productive relationships with internal teams and external partners, ensuring clear and efficient collaboration

Desired Background

• 2-4 years experience in commercial bid management or deal packing management or tender preparations support and/or related roles; experience with capital equipment and/or broader manufacturing businesses is a big plus
• Bachelor’s degree in Engineering, or equivalent work experience
• Strong proficiency in Microsoft Dynamics CRM; proficiency in CPQ/CLM tools a big plus
• Strong to expert proficiency in MS Office
• Fluent in English; additional European language is an advantage

Ohmium is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.