Corporate Services & Travel Coordinator

At Northland, we're enablers of change, united by our journey to transform the energy sector into the foundation for a sustainable future.

Since our inception, we've been early movers in the energy industry, adopting new initiatives that pave the way for communities across the globe and helping forge their path towards a carbon-neutral landscape.

We're a different kind of independent power producer. As developers, owners and operators who are at the forefront of the energy transition, we're uniquely positioned to leave a lasting impact in the regions where we operate. We've expanded our business across Canada, the United States, Latin America, Europe and Asia to become a global leader, all by bringing together industry experts to find solutions with an entrepreneurial mindset.

While our work powers communities across the globe, Northland is powered by our people.

As Corporate Services & Travel Coordinator, you will play a key role in supporting Northland's employees and corporate operations by managing travel inquiries, coordinating reporting and KPIs, and ensuring smooth day-to-day office functions. This includes overseeing meeting rooms and common areas, liaising with vendors and contractors for facilities and supplies, and maintaining resources such as parking, training repositories, and assist with supporting executive accommodations where needed. The role also supports internal events, board meetings, and health and safety initiatives, while ensuring a welcoming and well-organized workplace.

This position will be based in our Toronto Head Office.

What You'll Do

Corporate & Travel Coordinator duties

• Support day-to-day travel issues and/or inquiries from Global Northland Power employees regarding the travel platform and liaise with the Navan Account team to resolve
• Support to ensure monthly and/or quarterly reporting is completed accurately, and in a timely fashion
• Support and track Northland KPI's (with assistance from Sr. Executive Assistant and Director of Procurement)
• Maintain and support Toronto apartment scheduling and use (including cleaning schedule and coordination with executive support team)
• Printing, scanning and photocopying of documents.
• Maintain and update the training/onboarding repository for the Corporate Services team
• Maintain and update executive office parking info (for building)
• Coordinate meeting room, catering and office support for Northland Board of Directors meetings
• Support JHSC (Joint Health and Safety Committee) and committee member

Common Area and Meeting Room Maintenance (oversee via NPI Porter)

• Ensure the cleanliness and functionality of shared spaces (e.g., break rooms, kitchens, lounges).
• Daily walk around floors 3, 4 and 5 is required to ensure porter and cleaning staff are fulfilling duties per contract
• Restock supplies in common areas, such as dish soap, utensils, paper towels, and cleaning supplies.
• Coordinate cleaning services to maintain hygiene in high-traffic areas and workstations.
• Manage meeting room scheduling, ensuring they are equipped with necessary technology and supplies.
• Ensure rooms are clean, restocked (e.g., pens, paper, markers), and ready for use.
• Coordinate tech support for audiovisual equipment, video conferencing, and presentations.

Facilities Management

• Coordinate with external contractors for facility repairs, cleaning, and upgrades.
• Coordinate with IT on system requirements for security and office access
• Maintain NPI Parking allotments
• Coordinate and schedule a handyman when required

Office Snacks, Coffee, and Tea Management

• Order and track inventory of office snacks, coffee, tea, and beverages
• Maintain and clean coffee machines, beverage stations, and other equipment (via Vendor contact at Pantry)
• Implement protocols for food safety and general office hygiene.

Supporting Internal Events

• Assist with planning and organizing internal events (e.g., town halls, coffee hours, company celebrations).
• Set up event spaces, coordinate seating, equipment, and decorations as needed.
• Provide logistical and technical support during events, including managing RSVPs and setup of audiovisual equipment (corporate events only)

Who you are

• Independent: You are an independent thinker and able to set your own goals to drive the success of your function
• Strong Communicator: You can clearly convey points to different audiences. You are culturally sensitive and understand how to adapt your style accordingly
• Flexible: You are agile in your approach and are able to respond to changing priorities
• Credible: You are known for your credibility and are able to influence decisions using your knowledge and experience

Qualifications

• Knowledge of Microsoft Office products, including Outlook, Excel, Word, and PowerPoint.
• +5 years' experience in front desk management and clerical duties
• +2 years' experience in office/facilities administration/management
• +2 years experience booking business travel through corporate supported platform

What's In It for You

• Thoughtful benefits - A competitive RRSP matching scheme of 8%; extended health, dental and vision benefits for yourself and your immediate family from day one; paid parental leave; Accident and Life Insurance and disability benefits are just a few of the benefits you'll be able to access.
• Wellbeing first - Staying true to our taking care of ourselves and each other value, you will have access to our global Wellness Program and Employee Assistance Program, including access to mental health resources.
• Floating days and Birthdays off - As part of our commitment to promoting a healthy work-life balance, you will get your birthday off so you can celebrate however you choose! You will also receive three additional days off annually to observe any other events that are important to you.

We hire talented and passionate people from different backgrounds. If you're excited about a role but your past experience doesn't align perfectly with this job description, we still encourage you to apply. Learn more about our diversity, inclusion and belonging commitments.

Disclaimer

This document is a guide. The duties, responsibilities, and requirements of the jobs as described herein are not inclusive and are subject to change.

Northland Power is an equal opportunity employer and we are committed to creating a fair, inclusive and accessible environment. As part of our commitment we work to ensure our application process is accessible to all candidates. If you require special assistance or accommodation during the hiring process, please notify a member of the HR Department.