Officer Manager

Job Description

WindEurope is the voice of the wind industry, actively promoting wind energy across Europe. We have over 600 members from across the whole value chain of wind energy.

We are looking for an Office Manager to strengthen our Office Management Team made up of 2 people.

You will be responsible for the efficient and effective operation of the office, providing administrative support, managing supplies, vendor relations and overseeing day-to-day activities to ensure a productive and organized environment for all staff compliant with office policies. You will report to the Director of HR & Legal.

WindEurope is a team of passionate people from all over the globe coming together to make a meaningful impact in shaping the future of wind and renewable energy. We are all based at the heart of the European Union in Brussels, Belgium.

WindEurope's culture is built around transparency, wellbeing, and inclusion. These values are not just aspirational-they are actively embedded in our policies. We promote a proactive growth mindset, encouraging employees to take ownership of their career paths, embrace feedback, and view failure as a learning opportunity.

Teamwork and continuous improvement/learning are key to us: an up and down feedback culture where everyone is encouraged to share ideas and grow in a climate of trust, weekly 121s between employees and managers, and internal and external training are part of our DNA.

Main duties and responsibilities

• Administrative & Operational Oversight: manage and contribute to the daily office flow of mail, packages, the reception inbox, scheduling and record-keeping. Liaison to the building manager (Cofinimmo) and manage office security (alarm, badge system, etc.)
• Financial Management: handle budgets, process invoices, track and manage expenses, and handle vendor accounts & relationships.
• Facility & Resource Management: manage and order supplies, manage office layout and facilities, coordinate maintenance/repairs, and provide excellent support at the reception in collaboration with team members.
• Event Management: facilitate internal/external communication, manage and facilitate internal meetings and/or events, and handle catering requirements.
• Policy & Compliance: implement office policies, office projects, and compliance.
• Team management: manage, collaborate, and mentor 1 colleague and foster a culture of innovation, collaboration, and accountability.

Mindset and skills qualifications

Mindset

• Ability to work well within and across teams.
• Strong people management skills.
• Excellent organisational, time-management and multitasking skills.
• Excellent communication skills, both written and when presenting.
• Good analytical and reporting skills.

Experience

• Previous professional experience as an Office Manager is a must.

Software

• Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word).

Languages

• Very good level of English (written and spoken).
• French/Dutch is an asset to deal with Belgian suppliers.

Offer

• Our offer is made up of a remuneration package that includes extra-legal advantages such as a pension scheme, health insurance including disability insurance, personal and professional travel insurance as well as the possibility to work from abroad 15 days a year, meal vouchers, Eco vouchers, etc.
• Multicultural/open-minded and stimulating environment

WindEurope is an equal opportunity employer.