Procurement Contracts Administrator (m/w/d)

Job Description

This position will be a temporary assignment with terms agreed to upon selection.

Responsible for preparing, examining, analyzing, negotiating, and revising contracts that involve the purchase or sale of goods or services such as equipment, materials, supplies, or products. Primary responsibilities include coordinating with multiple internal parties to collect information and combine documents to prepare multiple types of contracts. Preference will be given to a strong attention to detail, previous experience managing contracts, and familiar general contract terms.

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned

Position Responsibilities and Duties

• Prepare and revise various contracts that involve the purchase of sale of goods and services.
• Liaising between parties regarding contract development, and negotiations regarding terms and conditions, and drafting and revising changes as required.
• Review and update existing contracts as needed
• Explain terms and conditions to managers and interested parties
• Coordinate with the accounting and legal departments as needed
• Maintain organized system of primarily digital records
• Track authorizations and correspondence.
• Maintain files for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
• Prepare and disseminate information to appropriate employees regarding contract status.
• Provide contract summaries and ensure contract execution in accordance with company policy.
• Collaborating with internal procurement, legal, accounting and engineering teams to ensure contracts' compliance.
• Sharing and clarifying contract processes, conditions and details with management, business partners and employees.

Minimum Skills or Experience Requirements

• Detailed – ability to demonstrate patience and determination to generate consistently exceptional and standardized work product without errors
• Organization skills – strong organization skills to compile multiple documents concurrently while maintaining accuracy
• Time management – ability to prioritize multiple tasks to ensure most critical deadlines are met
• Teamwork – ability to work closely with other departments and external partners while maintaining a professional and helpful demeanor
• Communication skills – ability to communicate effectively with supervisors, co-workers, and external partners
• Computer knowledge – Proficient, if not moderately advanced, in Word, Excel, pdf modification, and Outlook
• Familiarity with accounting procedures
• Excellent writing skills
• Keen attention to detail, with an ability to spot errors
• Strong analytical and organizational skills
• Ability to work with varying seniority levels, including staff, managers and external partners
• High School Diploma or GED
• Three years of office/clerical experience or equivalent
• Ability to keyboard 50-60 wpm accurately
• Word processing and/or data entry skills
• Proficient in English verbal communication skills, including professional telephone manner
• Ability to make administrative/procedural decisions and judgments
• Ability to create, compose, and edit written materials
• Reliability, dependability and flexibility

SOLV Energy Is an Equal Opportunity Employer

At SOLV Energy we celebrate the power of our differences. We are committed to building diverse, equitable, and inclusive workplaces that improve our communities. SOLV Energy prohibits discrimination and harassment of any kind against an employee or applicant based on race, color, age, religion, sex, sexual orientation, gender identity or expression, marital status, national origin, or ethnicity, mental or physical disability, veteran status, parental status, or any other characteristic protected by law.

Compensation Range

$25.00 - $31.25

Pay Rate Type

Hourly

SOLV Energy does not accept unsolicited candidate introductions, referrals or resumes from third-party recruiters or staffing agencies. We require all third-party recruiters to communicate exclusively with our internal talent acquisition team. SOLV Energy will not pay a placement fee to any third-party recruiter or agency that has not coordinated their recruiting activity with the appropriate member of our internal talent acquisition team.

In addition, candidate introductions or resumes can only be submitted to our internal talent acquisition recruiting team if a signed vendor agreement is already on file and the third-party recruiter or agency has received formal instructions from our internal talent acquisition team to submit candidates for a particular job posting.

Any unsolicited candidate introductions, referrals or resumes sent by third-party recruiters to SOLV Energy or directly to any of our employees, or received through our website or career portal, will be considered property of SOLV Energy and will not be eligible for a placement fee. In the event a third-party recruiter submits a resume or refers a candidate without a previously signed vendor agreement, SOLV Energy explicitly reserves the right to pursue and hire the candidate(s) without financial liability to such third-party recruiter.

If you’re interested in a meaningful career with a brighter future, join the SOLV Energy Team.