Project Administrator

In this role you’ll be working in a support function to the Head of Procurement. The main task is to handle all documentation related to the projects during the procurement phase according to OX2 routines.

What you’ll do

• Receive project documents from the Procurement Managers, Engineering and save the document correctly on server spaces.
• Create the project folder structure and maintain it.
• Handle NDAs, obtain legal approval as well as signatures and storage of them.
• Assist Procurement Managers with mailing of teasers and RfQ documentation: create mailing lists, connect to letters, print and send/email, register and archive.
• Quality control of the process and documents, ensuring all documentation is available. Comprehensive review of the project documentation.
• Quality control of the actual content in certain documents. Handle requests of files and documents.
• Be the point of contact for and be in charge of communication with ESG tool providers such as GoSupply, handling document exchange of audit files, sending out reminders to suppliers to upload data, etc.
• Maintain Supplier CRM and input data.

Qualifications

• Experience in handling and archiving documents in a structured way.
• Strong interpersonal skills with the ability to build solid relationships with internal and external stakeholders in a trustful and professional way.
• Ability to read complex procurement documents and gather the important content.
• Analytical skills.
• Experience in structuring data and working with databases is an asset.
• Fluent in English language.