Office & Facility Manager

Job Description

ISCC - International Sustainability and Carbon Certification is one of the leading certification systems for sustainability, traceability and the reduction of greenhouse gas emissions. Our activities and impact are expanding and our teams are growing exponentially since the last 3 years.

To ensure a smooth, safe, and well-functioning office environment, we are looking forward to welcoming you as Office & Facility Manager within the People & Culture team at our headquarters in Cologne.

In this role, you will take a hands-on responsibility for day-to-day office operations and facilities management, ensuring that our physical work environment, equipment, and services run reliably and efficiently.

If you are passionate about sustainability and would like to join a culturally certified Great Place to Work® company with highly motivated and diverse teams making a real difference, we look forward to your application!

Your main duties will be:

• First on-site point of contact for internal employees and external service providers across all four floors of our Cologne headquarters
• Responsibility for the smooth daily operation of office facilities, including monitoring office conditions and ensuring tidiness, cleanliness, safety, and functionality of all premises
• Coordination and supervision of external vendors and facility-related service providers (e.g. cleaning providers, maintenance, facility services)
• Responsibility for office infrastructure such as workplace setup, furniture, technical equipment, access systems and post management
• Procurement and inventory management (incl. tracking of office supplies, equipment and assets as well as daily necessities)
• Close collaboration with the HR department in processual onboarding of new employees with a focus on physical setup (equipment, access badges, IT handover coordination)
• Support in organizing internal events, meetings, and workshops from an operational and logistical perspective in close collaboration with the Academy & Events Team
• Training new staff members on office-related procedures and standards
• Participation in cross-company projects and active contribution to continuous improvement of operational processes

Your profile

• Completed vocational training or comparable qualification in office administration, business management, or a related field (e.g. hospitality or tourism)
• At least 3 years of professional experience in office operations, facilities management, or a comparable hands-on role
• Very good German and English language skills (both in written and spoken)
• Strong practical and technical mindset with a high level of ownership and reliability
• Excellent organizational skills and ability to work independently
• High service orientation, integrity, discretion, and attention to detail
• Strong problem-solving skills and resilience in a dynamic work environment
• Very good communication and interpersonal skills with strong intercultural competence
• Very good MS Office and general IT user skills

Why us?

We are an international and diverse team of passionate and experienced experts, joining forces for a sustainable future! We believe that our team is our core asset and we support our people as best we can.

To help you build your future and thrive with us, we offer:

Great Team Environment

• Various team events throughout the year (Celebrating Diversity, Summer Team Event, Christmas Party)
• Close collaboration with our sister companies Meo Carbon Solutions GmbH, GRAS Global Risk Assessment Services, 4C Services, ClimatePal, and TYC
• The opportunity to work independently and shape processes

Individual learning and development plan

• Professional onboarding to help you have an ideal start with us
• Frequent feedback sessions to ensure a high quality of communication and mutual reflection
• Many free language classes
• Access to several training as well as specific technical courses
• We promote from within!

Work-Life Balance

• 4 weeks remote work at a place of choice (after probation)
• Flexible working hours and trust based working time
• 30 vacation days and 3 additional vacation days (Christmas Eve, New Year's Eve, Carnival Monday)
• Sabbatical options

Financial benefits

• A generous pension scheme (bAV) in line with our sustainability values
• JobTicket/Deutschlandticket
• Annual bonus scheme based on performance

Wellness Programs

• Subsidized Urban Sports Club
• Health weeks promoting healthy habits in personal and professional life

Ready to join our team?

Then we would be happy to hear from you soon! Please apply via the button below with a meaningful cover letter, CV and any relevant certificates.

We are looking forward to your application and hope to welcome you in our team soon!

We are a company with equal opportunities for everyone and encourage applications from all suitably qualified candidates regardless of age, race, gender or any other criteria that is not a professional qualification for an open position.