People & Safety Administrator

Job Description

Our mission is to return the atmosphere to 280 ppm CO???. We convert excess inedible biomass into carbon-rich bio-oil and inject it into underground storage for permanent carbon removal. At scale, we can use bio-oil to make fossil-free iron.

Our carbon removal efforts began in 2020 with initial purchases from customers like Stripe, Shopify, and Microsoft. Since then, we've scaled to thousands of tons of carbon removal, grown to over a hundred employees, and established three locations in San Francisco, Colorado, and Louisiana.

We're expanding our team of ambitious, creative, and hands-on problem solvers. We value psychological safety, collaboration, and continuous learning. We take calculated risks and treat mistakes as opportunities to improve. If you're excited about tackling big challenges, we encourage you to explore our company values.

Come help us reverse climate change. Gigatons or bust!

The People and Safety Administrator plays a critical role in supporting the People & Safety function at a fast-growing startup. This hands-on, people-first role combines core People Team administration with Safety support, helping to build scalable, consistent processes while reinforcing a strong, values-driven culture.

Working closely with leadership and cross-functional partners, this role ensures the day-to-day People and Safety operations run smoothly, brings clarity and structure to evolving processes, and proactively identifies gaps before they become issues. The ideal candidate enjoys managing details, asks thoughtful questions, and thrives in a fast-paced, ambiguous environment where systems are still being built. Strong organization, attention to detail, curiosity, and a proactive mindset are essential.

Compliance, Payroll & Benefits

• Support payroll processing, benefits administration, and leave management
• Assist with performance review cycles, feedback processes, and employee relations matters
• Maintain confidentiality and always act with sound judgment

On-Site Safety Support

• Monitor and resolve Jira tickets in coordination with key stakeholders
• Assist with TRIR hours and calculations for multiple sites
• Manage PPE inventory and support site safety walks and audits
• Assist with new hire and annual safety training; maintain training records
• Support injury reporting, workers' compensation claims, and incident documentation
• Assist with updating safety documentation, Job Hazard Analyses (JHAs), and training materials
• Support root cause investigations and corrective action tracking
• Coordinate and document safety drills and safety committee meetings
• Assist with hazardous waste management, including inspections and manifest tracking
• Operate powered industrial equipment including forklifts or tele-handlers
• Serve as backup support for the EHS Manager as needed

Employee Experience & Culture

• Serve as a reliable point of contact for appropriate employee questions across HR, benefits, and policies
• Handle and organization of a biweekly All Hands which would include soliciting ideas, ensuring timely completion, set up and ensuring we have a recording of the meeting that is distributed to the team after
• Support engagement initiatives, team events such as Earth day and other culture-building activities
• Help embed company values into people processes and daily operations
• Promote a positive, inclusive, and transparent workplace culture

People Operations & People Team Administration

• Act as a trusted administrative partner to the People and Safety Team
• Maintain accurate employee records, contracts, policies, and confidential documentation
• Manage onboarding and off-boarding experiences that reflect the company's mission and culture

Recruitment & Growth Support

• Support end-to-end recruitment administration, including job postings, interview coordination, and offer letters
• Assist key stakeholders and hiring managers with scheduling and candidate communications
• Coordinate background checks, contracts, and new-hire setup
• Support rapid hiring phases while maintaining an excellent candidate experience

Administrative & Strategic Support

• Prepare people team data, reports, and dashboards for key stakeholders as needed
• Assist with people-related projects such as policy creation, people systems implementation, and organizational planning
• Support change management initiatives as the start-up scales
• Identify opportunities to automate or improve people team processes using digital tools

Education & Experience

• Bachelor's degree in human resources, Business Administration, or a related field (or equivalent experience)
• 3+ years of experience in people team administration, preferably within a start-up or high-growth environment.
• Experience in Safety is a plus.
• Experience working closely with senior leaders or founders is highly desirable

Skills & Competencies

• Strong understanding of people team fundamentals and employment compliance
• Highly organized with the ability to prioritize in a fast-changing environment
• Comfortable working with ambiguity and evolving processes
• Tech-savvy with experience using HRIS, ATS, and collaboration tools
• Knowledge of EHS regulations and standards (OSHA, EPA, local/state requirements)
• Understanding of hazardous waste management, inspections, and manifest tracking
• Ability to conduct safety audits, site walks, and safety drills
• Experience with operating powered industrial equipment or ability to be trained upon hire
• Ability to walk or stand for long periods of time
• Ability to occasionally lift up to 25 pounds
• Excellent communication and interpersonal skills
• High level of discretion and integrity

Personal Attributes

• Proactive, adaptable, and solution-oriented
• Hands-on and willing to take ownership beyond job scope
• Passionate about people, culture, and start-up growth
• Comfortable working in a lean team with shifting priorities
• Strong organizational and time-management skills
• Ability to work independently while also supporting leadership direction

$35 - $40 an hour

What We Offer

• Stock options
• Health benefits (medical, dental, vision)
• Traditional and Roth 401(k) with a 50% match on contributions up to 6%
• Paid time off, including parental leave
• A yearly professional development stipend
• Healthy snacks for onsite employees
• A chance to pivot into a role in climate!

Visa Sponsorship Policy

Since we are a small startup, certain accommodations for visa sponsorship may not be within our capability. At this time, Charm Industrial is only sponsoring E3 and TN visas.

Our Commitment

Charm Industrial is an equal opportunity employer. We hire based on skills, experience, and passion for our mission. Climate challenges require a wide range of perspectives and expertise, and we welcome applicants from all backgrounds. We're excited to grow our team with people who bring unique strengths and help us improve as a company.