Office Manager (deltid, midlertidig - barselsvikar)

Job Description

Matrix Renewables is a renewable energy platform that was founded by global alternative asset manager TPG through its impact investing platform, TPG Rise, in 2020. Headquartered in Madrid, Matrix Renewables focuses on developing, constructing and being long-term owners of renewable energy assets.

Matrix Renewables' current portfolio is comprised of 15.7 GW (operational, under construction, ready to build, under development) of renewable energy projects and storage across North America, Europe and Latin America.

TPG impact-investing platform is a $31 billion impact investing platform focused on investing in and supporting the growth of world-class businesses that deliver positive and measurable social and environmental impact globally.

TPG is a leading global alternative asset investment firm with offices in Austin, Beijing, Boston, Dallas, Fort Worth, Hong Kong, Houston, London, Luxembourg, Melbourne, Moscow, Mumbai, New York, San Francisco, Seoul, Singapore, and Washington D.C. TPG's investment platforms span a wide range of asset classes, including private equity, growth equity, impact investing, infrastructure, growth venture, real estate, secondaries, and public equity.

The Role

The Office Manager will play a key role in ensuring the smooth day-to-day running of the office in Italy. This part-time, temporary position is offered as a maternity leave cover.

The role is responsible for creating an efficient, well-organized, and welcoming workplace environment, acting as the main point of contact for office-related matters.

It requires strong organizational skills, adaptability, and a proactive mindset to anticipate needs and resolve issues quickly. The Office Manager will support employees, coordinate with vendors, and ensure that office operations run seamlessly, contributing to a positive employee experience and overall business efficiency.

Key activities and responsibilities

• Manage day-to-day office operations in a part-time capacity
• Welcome visitors and ensure a professional and friendly office environment
• Act as the main point of contact for office-related matters
• Ensure the office operates efficiently and implement preventive measures when needed
• Coordinate with internal teams and external vendors, maintaining strong relationships
• Support the implementation and improvement of office procedures and processes
• Handle office communications, correspondence, and administrative requests
• Maintain common areas and ensure proper organization of supplies and equipment
• Provide administrative support, including:
  • Scheduling meetings and appointments
  • Organizing small internal events
  • Booking travel when required
  • Managing documentation and filing systems
• Oversee office supplies and equipment, ensuring availability and proper functioning
• Coordinate deliveries, catering, and other office services as needed
• Support basic space and workplace organization (desk allocation, minor changes, etc.)
• Report regularly on office status and needs to management

General Skills / Attributes

• Bachelor's degree or equivalent
• Two or more years of experience in office management
• Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
• Proficiency with office applications, and aptitude for learning new software and systems
• Ability to maintain confidentiality of company information
• Experience in developing internal systems
• Advanced computer skills and experience with online platforms
• Native in Italian and fluent in English; additional languages are a plus

Matrix is committed to a fulfilling, inclusive and non-discriminatory working environment in which all individuals are treated as individuals, with respect and dignity and are given opportunities to develop their careers and contribute to both the Company´s and their own success. Furthermore, Matrix is committed to ensuring a rigorous, fair and non-discriminatory selection and recruitment process and to treat all candidates who apply for a position in Matrix equally. We advocate for equal opportunity and do not discriminate against gender, marital status, religion, age, color, race, sexual orientation, nationality, or disability.

Matrix Renewables (Spain), S.L. ("Matrix"), with domicile at C/ Velázquez 34, 3ª planta, 28001, Madrid, hereby informs the job applicant (the "Applicant") that his/her curriculum vitae as well as all other personal data provided during the selection process will be processed by Matrix as data controller. Such data will be processed for the purpose of analyzing the Applicant's skills and aptitudes and assessing the Applicant's candidacy for the job offered.

The Applicant, under the terms established in the data protection regulations in force at any time, may exercise his/her rights to access, rectification, erasure, restriction of processing, data portability, objection, and not to be subject to automated individual decisions. For this purpose, he/she may contact in writing to the following email address: [email protected]

If you are interested in applying, please send your cover letter and CV to: [email protected]