Payroll & HR Specialist

Job Description

Smappee stands for Smart Appliance for Energy Efficiency. At the core of everything we do, we aim to facilitate energy efficiency in an innovative, easy, and fun way. Our cutting-edge technology empowers businesses and individuals to take control of their energy consumption, reduce costs, and contribute to a sustainable future. We're on a mission to make energy management smarter, more efficient, and environmentally friendly. Our offering focuses on energy management solutions and electric vehicle charging. With a global reach and a dynamic, rapidly expanding team, we're driving innovation and sustainability to power a brighter future.

We are looking to strengthen our HR team with a Payroll & HR Specialist. In this broad role, you ensure the accurate and timely processing of payroll and coordinate international payroll in collaboration with a specialized partner. You act as the first point of contact for all payroll and hard HR-related matters, while ensuring compliance with HR policies and legislation.

Beyond payroll, you take ownership of a wide scope of HR operations: benefits administration, fleet management and the management of our HR systems and platforms. You play a central role in guaranteeing efficient HR administration and seamless employee experience throughout the organization.

Responsibilities

• Ensure accurate and timely payroll for Belgian employees in close collaboration with our payroll partner.
• Coordinate international payroll processes with a specialized partner.
• Act as the primary contact for hard HR-related questions from employees and external stakeholders.
• Maintain HR policies and ensure compliance with legislation.
• Onboard new employees with an explanation of their salary and benefits and follow-up on the onboarding and offboarding process.
• Administer employee benefits and manage partnerships (e.g. Payflip, KBC, DKV, Lease A Bike).
• Manage and further develop the HR platform Officient.
• Act as Fleet Manager, coordinating with partners and contributing to defining the company car offer.
• Support training administration and manage processes linked to training provision.

Requirements

• A degree in HR, Social Law, Personnel Management or equivalent through experience.
• Minimum of 2-3 years' experience in payroll and HR administration.
• Strong knowledge of Belgian social legislation; international payroll experience is an advantage.
• Experience and knowledge of compensation and benefits is a strong plus.
• Fluent in Dutch and English.
• Strong organizational skills and attention to detail.
• Ability to manage a broad range of responsibilities independently, while collaborating effectively with the team.

Benefits

At Smappee we believe in a modern and dynamic work environment where you can be yourself and truly inspire people to contribute to a better planet. What can you expect exactly?

• An inspiring office environment at cleantech hub Snowball: a place where companies with a heart for sustainable innovation can get inspired and grow.
• A place where you can focus on a good work-life balance with flexible working hours and a home office day.
• Personal growth with multiple career and personal development opportunities in an organization that is constantly evolving.
• A chance to participate in team activities, companywide events and monthly drinks with your colleagues at the HQ.
• Remuneration according to experience, completed with extra-legal benefits such as meal vouchers, eco vouchers, health insurance, group insurance, holidays supplemented with ADV days, profit participation, and optional bicycle leasing.
• An ideal location along the E17, spacious parking, electric car chargers and bicycle storage.
• A job where you can truly contribute to a better planet.