Executive Assistant - 12 Monate befristeter Vertrag (Mutterschaftsvertretung)

Job Description

At Octopus Energy Group, we're on a mission to drive the global green energy revolution - transforming how customers use and think about energy, technology, and sustainability. We believe in doing things differently: with people at the heart of everything we do. That's how we've surged to become the UK's largest energy supplier, serving over 10 million customers globally, serving in over 30 countries and manage a £7+ billion portfolio of renewable energy assets.

We're looking for a superstar Executive Assistant to join us for a 12-month maternity cover, supporting C-suite leaders across the business.

This role is perfect for experienced Executive Assistant; naturally organised, quick thinking and loves being that dependable right-hand person who keeps everything (and everyone!) on track. You'll spend most of your time in our London office (around 4 days a week) and you'll need to be super comfortable working in a fast moving, ambiguous environment; no day is the same at Octopus!

What you'll do

• Act as the primary point of contact among executives, employees and clients
• Extensive calendar management, coordinating meetings across various time zones
• Arrange travel and accommodation, sometimes at short notice with last minute changes
• Inbox management, helping monitor and respond to important emails
• Be a second pair of eyes and ears on the ground - you'll be their right hand person
• Work alongside the Strategy Team and UK Operations Leadership Team. Helping the teams where possible - e.g. ordering business cards, booking cars and restaurants
• Organising ad hoc Octopus Energy Group Board meetings and events. This involves interacting with the OEG Board members and their EA's
• Prepare briefing notes ahead of external meetings and events
• Provide cross-functional support in e.g. marketing, onboarding, recruitment, and accounting when needed.
• Provide administrative support for corporate tickets, summit registrations, and event passes
• Organise team social events, booking venues, and scheduling activities - you'll be an integral part of the team
• Assist in organising, hosting, and running both internal and external events
• Meet and greet guests in our London office, being a friendly face for all visitors
• Coordinate catering and hospitality for client workshops, office visits, and partner meetings
• Manage and track expense submissions
• Work alongside the EA team, being a team player and offering support and advice when needed

You'll be

• Calm under pressure
• Thrive in a fast paced environment, comfortable with ambiguity and autonomy
• Friendly and approachable, no task is too big or small
• Able to put yourself in others' shoes
• Solutions driven; you anticipate needs and remove blockers before they arise
• Exceptionally organised with efficient time management, with the ability to prioritise effectively
• Experience with Google Suite is essential for this role to hit the ground running
• At least 2 years' experience supporting a c-suite executive

Why else you'll love it here

• Wondering what the salary for this role is? Just ask us! On a call with one of our recruiters it's something we always cover as we genuinely want to match your experience with the correct salary. The reason why we don't advertise is because we honestly have a degree of flexibility and would never want salary to be a reason why someone doesn't apply to Octopus - what's more important to us is finding the right octofit!

• Octopus Energy Group is a unique culture. An organisation where people learn, decide, and build quicker. Where people work with autonomy, alongside a wide range of amazing co-owners, on projects that break new ground. We want your hard work to be rewarded with perks you actually care about! We were recently named the UK's top company to work for, and we ranked in the top ten in the Sunday Times Best Places to Work 2024. Our Group CEO, Greg has recorded a podcast about our culture and how we empower our people. We've also been placed in the top 10 companies for senior leadership.

• Visit our UK perks hub - Octopus Employee Benefits

If this sounds like you then we'd love to hear from you.

P.S. Our process usually takes up to 4 weeks, but we'll always do our best to flex around what works for you. Along the way, you'll chat with our recruitment team and your Recruiter will help you throughout different stages. Got any burning questions before then? Drop us a message at [email protected] and we'd love to help!

Are you ready for a career with us? We want to ensure you have all the tools and environment you need to unleash your potential. Need any specific accommodations? Whether you require specific accommodations or have a unique preference, let us know, and we'll do what we can to customise your interview process for comfort and maximum magic!

Studies have shown that some groups of people, like women, are less likely to apply to a role unless they meet 100% of the job requirements. Whoever you are, if you like one of our jobs, we encourage you to apply as you might just be the candidate we hire. Across Octopus, we're looking for genuinely decent people who are honest and empathetic. Our people are our strongest asset and the unique skills and perspectives people bring to the team are the driving force of our success. As an equal opportunity employer, we do not discriminate on the basis of any protected attribute. Our commitment is to provide equal opportunities, an inclusive work environment, and fairness for everyone.

Where necessary, we sometimes use AI tools to help with parts of our hiring process, like reviewing applications or assessing responses. We're lucky to receive a huge amount of interest, so these tools help our recruiters manage that volume, not replace them. Ultimately, every hiring decision (for example, whether to progress your application or not) is always made by a real person in our Talent team. If you'd like to know more about how we use your data, you can reach out to us via email at [email protected]. We're happy to help!