People Operations Administrator (m/w/d) (befristet mit Option auf Festanstellung)

Job Description

The People Operations Administrator plays a key role in supporting the department by ensuring accuracy in transactions, maintaining compliance, and providing administrative support across various HR functions. This position requires strong attention to detail, organization, and the ability to manage multiple priorities in a fast-paced environment.

This role is based full-time in our office in San Diego, CA. Specific location details and expectations will be discussed during the interview process.

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned

Position Responsibilities and Duties

• Maintain strict confidentiality when handling sensitive employee information, including disciplinary actions, drug and alcohol screening results, and termination documentation.
• Monitor and stay informed on changes in federal, state, and local employment laws.
• Maintain accurate and legally compliant records in Workday and SharePoint, ensuring all employment actions are properly documented and accessible only to authorized personnel.
• Administer and track drug and alcohol screening programs (post-accident, reasonable suspicion, and random testing) in compliance with company policy and regulatory standards.
• Support transactions for new hires, including verifying I-9 completion, fulfilling quarterly EDD new hire reporting, and responding to unemployment claims while adhering to legal requirements.
• Act as a point of contact for external communications through the HR mailbox, fielding verification of employment requests, unemployment claims, and benefits audits while ensuring timely and professional responses.
• Coordinate employment actions-including promotions, terminations, and compliance screenings-by collaborating with internal departments (managers, IT, payroll) and external vendors (Foley, DISA).
• Generate and prepare HR reports for internal stakeholders, ensuring data accuracy and compliance.
• Support timesheet compliance by following up on zero-hour notifications provided by payroll, communicating with managers and employees to ensure timely resolution. Reinforce expectations and, when necessary, document ongoing issues to support future accountability measures.
• Actively participate in cross-training efforts within the HR Operations team to provide coverage and flexibility.
• Collaborate with HR leadership on continuous improvement initiatives to enhance processes and operational efficiency.
• Other duties as assigned.

Minimum Skills or Experience Requirements

• 2-4 years of prior experience in an HR support or administrative role preferred.
• High school diploma or equivalent required; a bachelor's degree in Human Resources or a related field is a plus.
• HR certifications (e.g., A-PHR, SHRM-CP) are beneficial but not required.
• Familiarity with the full employee lifecycle and HR administrative processes.
• Ability to travel to job sites and office locations as needed.
• Excellent verbal and written communication skills; bilingual proficiency in Spanish is a plus.
• High attention to detail and strong ability to maintain confidentiality.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Self-starter with the ability to work independently and collaboratively within a team.
• Commitment to continuous learning and staying informed on employment regulations and HR best practices.
• Comfortable working at a computer for extended periods.
• Strong communication and collaboration skills when working with internal teams and external vendors.
• Proficient in Microsoft Office Suite and experience with HRIS systems; Workday experience is preferred.

Applicants must be legally authorized to work in the U.S. without requiring employer sponsorship now or in the future.

SOLV Energy Is an Equal Opportunity Employer

At SOLV Energy we celebrate the power of our differences. We are committed to building diverse, equitable, and inclusive workplaces that improve our communities. SOLV Energy prohibits discrimination and harassment of any kind against an employee or applicant based on race, color, age, religion, sex, sexual orientation, gender identity or expression, marital status, national origin, or ethnicity, mental or physical disability, veteran status, parental status, or any other characteristic protected by law.

Compensation Range

$25.41 - $31.74

Pay Rate Type

Hourly

SOLV Energy does not accept unsolicited candidate introductions, referrals or resumes from third-party recruiters or staffing agencies. We require all third-party recruiters to communicate exclusively with our internal talent acquisition team. SOLV Energy will not pay a placement fee to any third-party recruiter or agency that has not coordinated their recruiting activity with the appropriate member of our internal talent acquisition team.

In addition, candidate introductions or resumes can only be submitted to our internal talent acquisition recruiting team if a signed vendor agreement is already on file and the third-party recruiter or agency has received formal instructions from our internal talent acquisition team to submit candidates for a particular job posting.

Any unsolicited candidate introductions, referrals or resumes sent by third-party recruiters to SOLV Energy or directly to any of our employees, or received through our website or career portal, will be considered property of SOLV Energy and will not be eligible for a placement fee. In the event a third-party recruiter submits a resume or refers a candidate without a previously signed vendor agreement, SOLV Energy explicitly reserves the right to pursue and hire the candidate(s) without financial liability to such third-party recruiter.