Workplace Partner (m/w/d)

Job Description

This role is based in the London office and requires an existing right to work in the UK.

At this time, we are not able to offer visa sponsorship for this role. We are committed to building a diverse, global team and our sponsorship policy is evaluated on a role-by-role basis. We encourage you to keep an eye on our careers site to stay informed about future opportunities where we are able to offer visa sponsorship.

What will I be doing?

• Global Workplace Strategy: Support a comprehensive workplace strategy that aligns with our company culture and values, ensuring consistency and efficiency across all locations.
• London HQ Operations: Oversee the day-to-day operations of our London office, including inventory management, and access control. You'll be the primary point of contact for visitors, clients, suppliers, and employees, delivering a professional and welcoming front-of-house experience.
• Lead employee listening sessions to capture feedback on the workplace experience, creating actionable recommendations and overseeing improvements that increased employee engagement and office satisfaction
• Partner with the People Operations team to support and welcome new joiners, helping to create a positive onboarding experience and foster a strong sense of community and belonging from day one
• Technology Partnership: Collaborate with the Technology team to ensure the smooth functioning of desk setups, meeting rooms, and event spaces.
• Internal Communication: Proactively communicate workplace updates and initiatives to all employees, fostering engagement and awareness.
• Process Improvement & Compliance: Develop and maintain workplace processes, including health and safety protocols including leading our ISO accreditation for the workplace alongside our Bristol Workplace Partner, and drive continuous improvement.
• Events: Coordinate and support office events, including client meetings, social gatherings, and DE&I celebrations.
• Supplier Management: Manage relationships with external suppliers, ensuring consistent service delivery and value.
• Sustainability Initiatives: Drive sustainability initiatives within our offices, contributing to our environmental goals.
• Collaborate with the Bristol Workplace Partner to deliver consistent high standards across our offices.
• Budgeting: Assist the Head of People Experience with annual budget planning and management.
• Manage our Paris office shared work space - with the opportunity to visit too!

About You

Ideally you'll have/be:

• Proven Experience: Demonstrated experience in workplace or office management within a fast-paced environment
• Collaborative Relationship Building: You cultivate strong, positive relationships, fostering a cohesive and supportive work environment.
• Proactive Approach: A proactive and solution-oriented mindset, with a focus on continuous improvement.
• Hands-On Mentality: A practical and hands-on approach, with a willingness to tackle any task.
• Strong Organisation: Exceptional organisational and project management skills, with the ability to manage multiple priorities.
• Effective Communication: Excellent communication and copywriting skills, with the ability to engage a diverse audience.
• Customer Focus: A customer-centric mindset, with the ability to create welcoming and positive experiences
• Event Coordination & Execution: Experience in planning and executing successful office events, ranging from small team gatherings to large-scale company celebrations.

What will set you apart:

• Global Perspective & Cultural Agility: You understand and navigate diverse cultural landscapes, enabling seamless collaboration across our international offices.
• Office Renovation/Fit-Out Expertise: Demonstrated experience in leading or significantly contributing to office renovation or fit-out projects.
• Commitment to Sustainability & Tech Adaptability: You bring a passion for sustainable practices and readily adapt to evolving technologies, aligning with our forward-thinking approach.

Kaluza Values

Here at Kaluza we have five core values that guide us as a business:

Play to win, Solve the real problem, Build trust every day, Own the outcome, Go further together.

Our Perks

• Pension Scheme
• Discretionary Bonus Scheme
• Private Medical Insurance + Virtual GP
• Life Assurance
• Access to Furthr - a Climate Action app
• Free Mortgage Advice and Eye Tests
• Perks at Work - access to thousands of retail discounts
• 5% Flex Fund - to spend on the benefits you want most
• 26 days holiday
• Flexible Bank Holidays (excluding Christmas day and Boxing day) - Giving you an additional 8 days which you can choose to take whenever you like
• Progressive Leave Policy - With no qualifying service periods, including 26 weeks full pay if you have a new addition to your family
• Personal Learning Budget - Upskill, learn and grow!
• Home Office Budget
• And more!

We want the best people

We're keen to meet people from all walks of life - our view is that the more inclusive we are, the better our work will be. We want to build teams which represent a variety of experiences, perspectives and skills, and we recognise talent on the basis of merit and potential.

We understand some people may not apply for jobs unless they tick every box. But if you're excited about joining us and think you have some of what we're looking for, even if you're not 100% sure, we'd still love to hear from you.

Find out more about working in Kaluza on our careers page and LinkedIn. You can also find our Applicant Data Protection Policy here.