Executive Assistant (m/w/d) der COO

We are seeking a highly motivated and resourceful Executive Assistant to support Fluence's Chief Operating Officer (COO). This is a dynamic, fast-paced role at the center of our growth strategy, providing direct administrative and strategic support to a senior leader driving business development, partnerships, and global expansion.

The Executive Assistant will act as a trusted partner, ensuring the COO's priorities are executed seamlessly through expert calendar management, meeting coordination, travel and expense support, and preparation of materials for both internal and external engagements. This role requires a high level of professionalism, discretion, and initiative, along with the ability to anticipate needs and manage competing priorities with precision.

Key Responsibilities

• Executive Support: Manage complex scheduling and calendars, coordinate domestic and international travel, and oversee expense management for the Chief Operations Officer.
• Stakeholder Engagement: Serve as the primary point of contact and liaison between the COO and internal/external stakeholders, ensuring communications are handled with professionalism and discretion.
• Meeting & Event Management: Organize and prepare materials for high-level meetings, board discussions, and business development activities; capture key outcomes and drive follow-up on action items.
• Project & Initiative Support: Provide organizational support for strategic initiatives and special projects, ensuring timely progress against priorities.
• Document & Presentation Preparation: Draft, edit, and format correspondence, reports, and presentations to support business development and growth efforts.
• Confidentiality & Judgment: Handle sensitive and confidential information with the highest level of discretion, sound judgment, and reliability.

Required Qualifications and Experience

• Associate or bachelor's degree preferred.
• Proven experience supporting senior executives in a fast-paced, high-growth environment.
• Ability to work independently, anticipate needs, and complete assignments with minimal follow-up.
• Strong organizational skills with the ability to prioritize and manage multiple demands simultaneously.
• Advanced computer skills (Excel, PowerPoint, Salesforce, PowerBI, etc.) with the ability to create polished presentations and reports.
• Excellent written and verbal communication skills with strong relationship-building abilities.
• Proven ability to deliver results under pressure, take ownership, and solve problems with creativity and efficiency.
• Professional maturity, discretion, and a track record of handling confidential information responsibly.

Our Culture

At Fluence, our culture is the foundation that drives our ambitious growth strategy and fuels our mission to transform the future of energy. Our core cultural pillars empower us to innovate, collaborate, and lead with purpose, ensuring we continue to deliver unparalleled value to our customers and the world.

Unleash Voices

We believe every voice matters. We encourage openness, active listening, and decisive action to create a culture where everyone has the opportunity to contribute to our success. We foster an environment where diverse perspectives are heard and valued, driving innovation and progress.

Customer Fluent

Our customers are at the heart of everything we do. We're committed to delivering exceptional value that exceeds expectations by understanding our customers' needs and adapting swiftly to meet them. Our deep focus on customer satisfaction drives us to continuously improve and innovate.

Infinite Impact

We are committed to creating the impossible. We push boundaries to deliver sustainable, game-changing solutions that shape a brighter, more energy-efficient future for all. Our team is passionate about making a lasting impact that will resonate for generations to come.

All In

We are all in for growth. Our teams are relentlessly focused on identifying and seizing opportunities that propel us forward. We embrace an ownership mindset, pushing ourselves and each other to accelerate progress and create lasting success.

Equal Opportunity Employer

At Fluence, we believe great teams are built on a collaborative and connected culture. We're proud to be an Equal Opportunity Employer and welcome qualified applicants of all backgrounds. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, gender identity or expression, genetic information, or any other status protected by law.

Work Authorization

To join our team, you'll need to be legally authorized to work in the United States at the time of application and throughout your employment, without the need for employer sponsorship. Please note that Fluence does not sponsor work visas for this position.