Payroll Specialist

Job Description

Tired of the status quo? So are we. Freedom Power is leading the charge in the rapidly expanding world of home electrification. We've unified the expertise of Freedom Solar and Freedom HVAC to become a complete whole-house energy provider, and we're looking for passionate individuals to join our unstoppable team. This is more than a job; it's a mission to achieve Energy Empowerment for our customers. We offer the full spectrum of solutions-from cutting-edge solar and battery storage to high-efficiency HVAC, generators, and innovative Power Plans. You'll be joining the same local, Texas-rooted teams committed to customer-first excellence, but with a massive new opportunity for growth and impact. If you want to build a rewarding career by helping homeowners take control of their energy, slash their bills, and stay protected no matter what-your future starts here.

We take great pride in living by these 6 core values:

• Pride in Quality Craftsmanship
• Go Above and Beyond
• Put People First
• Have a Humble Heart
• Give a Damn
• Shoot Straight

In this role, you will oversee all administrative activities related to payroll including processing weekly payroll, collecting time records, transmitting payments, processing pay deductions, calculating weekly and monthly bonus pay, being point of contact for employee payroll issues/inquiries. This role will work on site out of our Austin, TX headquarters. Because the responsibilities of this role are diverse, the ideal candidate should be able to clearly demonstrate a proven record of data management experience, be able work in a fast-paced work environment and have an eye for process improvement.

Essential Functions and Duties

• Reviews and edits employee time keeping through ADP prior to process payroll; follows up with employees/managers for missed punches to ensure appropriate allocation of labor
• Processes weekly multi-state payroll including calculating weekly/monthly bonuses
• Process off-cycle payrolls, separation pay, and manual checks as needed applicable to state/local payday laws
• Works closely with management and business intelligence to calculate and track bonuses using Excel Spreadsheets
• Manages tax and withholding deductions for all federal, state, local or other corporate taxes that affect payroll amounts
• Processes wage verification paperwork for current and former employees
• Sets up wage garnishment deductions per court orders in ADP
• Reconcile benefit deductions (medical, dental, vision, 401(k), HAS/FSA)
• Ensure proper processing of prevailing wage or certified payroll
• Produce year-end employee withholding tax reports and forms including W-2 and 1099's; communicates any new federal/state/location tax information with employees
• Answers employee questions regarding paychecks, withholding tax issues or wage adjustments; help troubleshoot possible issues with pay.
• Assists with other duties as assigned.

Knowledge, Skills and Abilities

• Proficient knowledge of human resources, accounting, and payroll law
• Ability to work independently under general direction
• Ability to problem solve and handle non-routine situations by determining the approach or action to take and interprets guidelines, procedures, policies, and practices.
• Outstanding knowledge of Excel
• Excellent communication and people skills
• Ability navigate conflict, seeking positive, mutually beneficial outcomes
• Ability to maintain confidential information.
• Desire to work as a team with a results-driven approach
• Process and detail-oriented; great team player
• Good judgment and the ability to ask for help when needed
• Ability to work with diverse and strong personalities to drive results in fast-paced environment

Education and Experience Required

• Must have 3 to 4 years of high-capacity full-cycle payroll experience
• Strong knowledge of payroll laws and regulations
• Advanced knowledge of Excel spreadsheets and Excel pivot tables
• Prior experience processing multi-state payroll; TX and CO strongly preferred
• Prior HRIS experience; ADP experience strongly preferred
• Certified Payroll Professional (CPP) certification huge plus but not required
• BS/BA degree in HR, Business or Accounting preferred but not required

Physical and Environmental Requirements

• Light lifting, under 15 lbs; Light carrying, under 15 lbs; Straight pulling; Simple grasping; Walking; Standing; Sitting; Operating office equipment; Operating motor vehicle; Ability to see; Identify colors; Hearing (with aid); Ability to write; Ability to count; Ability to read; Ability to tell time; Travel by car 10% of time; Inside; Working closely with others; Working alone.

We understand you may be a great candidate without fitting all our preferred experience, knowledge, skills, and attributes. And you may have other skills that are valuable for the role, but which we haven't thought of. Because we recognize this and we value diversity of thought, experience, and background, we still encourage you to apply.

Freedom Power is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Employee Benefits

Freedom Power recognizes that talented people are attracted to companies that provide competitive pay, upward mobility, and an exciting fast-paced culture. For this reason, we offer a growing Benefit Plan that includes the following:

• Medical, Dental, and Vision Insurance
• 100% Company-Sponsored Short-Term Disability
• 401(k) Employer Matching
• Weekly Pay Dates
• 3 Weeks PTO + 3 Sick Days
• 12 Paid Holidays
• 1 Floating Holiday
• Upward mobility Opportunities!

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.