Executive Assistant van VP, Energy Americas Area

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we - Wärtsilans - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality.

We want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. Together, we can create new business opportunities and more sustainable future that we can all be proud of. Want to join the ride?

What you will do

• Fully manage the VP's calendar and decide which requests to accept or decline as business priorities change.
• Act as a trusted point of contact for the VP: manage incoming requests and respond to stakeholders on the VP's behalf
• Handle all practical details, including meetings, agendas, flights, and domestic and international travel, while planning ahead.
• Coordinate internal and external meetings, prepare agendas, take notes and follow up on action items.
• Join management meetings in person and travel with the leadership team when needed.
• Handle expense reporting for the executive team.
• Support the VP's LinkedIn presence and professional networking.
• Coordinate office operations in Houston, and in Fort Lauderdale when needed, working with facility management on safety, security, budgeting and improvements.
• Provide administrative support to the wider team, including onboarding, office moves, supplies and equipment, team events, and headcount requests.
• Organize recruitment logistics, including interviews and accommodation for candidates traveling from out of town.
• Research and analyze data for the management team when requested.
• Support executives with travel documentation and visa requirements for business trips, training and visitors.
• Promote smart use of AI and digital tools, including Microsoft Tools, to work more efficiently.

What you will bring

• A bachelor's degree or equivalent experience.
• 3+ years of experience supporting senior or C-suite executives, ideally in a multinational company.
• A proactive, self-starting mindset: you take action, ask questions and spot issues early.
• Strong organizational skills and the ability to manage changing priorities.
• Excellent written and verbal communication skills in English. Spanish is a strong plus.
• Advanced Microsoft Office skills and comfort with AI-driven tools and Microsoft Teams.
• Experience with SAP and Concur is a plus.
• A team-player attitude and the confidence to give constructive challenge when needed.
• Willingness to travel up to 20% of the time, including internationally.

What we offer

• A high-visibility role working closely with senior leadership.
• Opportunities to travel internationally and take part in leadership meetings.
• A hybrid setup in our Houston or Ft Lauderdale office.
• An international team that works across the Americas and Finland.
• Competitive compensation and benefits, plus opportunities for professional growth.

At Wärtsilä, we value, respect and embrace all differences. We are committed to diversity, inclusion and equal employment opportunities, where everyone can be their true self and succeed based on their job-relevant merits and abilities.

Discover Wärtsilä and join us in enabling sustainable societies through innovation in technology and services.

Candidates for regular U.S and Puerto Rico positions must be a U.S. citizen, national, or an alien admitted as permanent resident, refugee, asylee with valid work permit or temporary resident under 8 U.S.C. 1160(a) or 1255a(1). Individuals with temporary visas such as E, F-1, H-1, H1B, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Individuals hired for positions that require on-site customer interactions and/or in-person travel may be required to be fully vaccinated against COVID-19 or other country-specific vaccinations, unless otherwise prohibited by law.

Wärtsilä North America values our employees. We offer a competitive salary and comprehensive benefits package. Wärtsilä North America is an EOE/AA employer.

Effective January 2025, Wartsila companies in the USA have implemented a new hybrid work model. Most employees who live within 40 miles of an office will work 2 days per week in office. This model will provide our employees the flexibility of working from home, while also providing the benefits of in-person collaboration twice a week. We will be happy to provide more information during your interview process.

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.