Payroll & Finance Compliance Analyst

Brightcore Energy provides end-to-end energy efficiency and clean energy measures to commercial, industrial, and institutional clients. We have the intellectual and financial capital to develop, implement, fund, and maintain clean energy solutions. Our diverse solutions range from lighting and other energy efficiencies to renewable energy solutions such as solar, battery storage and geothermal. Brightcore Energy provides our clients with immediate cost savings and revenue potential without the need for any capital investment. We are about Building Energy Performance.

Summary/Primary Role

Brightcore Energy is seeking a highly organized and analytical Payroll & Finance Compliance Analyst to support certified payroll, fringe benefit compliance, and financial controls across our construction operations. This remote/hybrid part-time position blends payroll processing with finance and compliance responsibilities, ideal for someone experienced in prevailing wage construction projects and internal control environments.

Principal Duties & Responsibilities

(Management may amend or assign duties and responsibilities to this job at any time)

Payroll & Certified Payroll

• Process weekly payroll for field employees, ensuring proper wage classifications, and compliance with federal/state requirements.
• Manage Certified Payroll for all public works and prevailing wage projects, including submission of WH-347 and jurisdiction-specific reports.
• Conduct regular fringe benefit audits and reconciliation to ensure proper tracking of fringe allocations and contributions.
• Maintain and monitor accurate job classifications, wage determinations, and employee setup for each project.
• Interface with project managers, field teams, and subcontractors to gather, review, and ensure timely submission of timecards and payroll documents.
• Maintain and organize certified payroll records for audit readiness and internal compliance reviews.

Risk & Compliance

• Prepare and analyze reports related to field payroll costs, fringe utilization, and project labor trends.
• Assist with month-end accruals and reconciliation related to payroll, fringe, and labor burden.
• Monitor changes in wage determinations, fringe benefit thresholds, and regulatory requirements to keep internal systems up to date.
• Identify and implement process improvements to strengthen internal controls around payroll and compliance.
• Help evaluate and monitor subcontractor compliance with prevailing wage and certified payroll requirements.
• Evaluate current business processes and control environments, conducting assessments within deal and risk advisory for a diverse range of clients, including higher education, healthcare institutions, and Fortune 100/500 companies.
• Collaborate on scoping, testing, reporting, remediating, and optimizing internal controls and business processes.
• Coordinate seamlessly with management and key stakeholders to ensure alignment on compliance initiatives and process integrity.
• Develop comprehensive plans to integrate and harmonize control environments across departments.
• Participate in stakeholder calls to assess key policy risks and design/implement controls to mitigate risks-especially those related to the contracting process.
• Prepare and issue 1099 forms using internal resources and maintain appropriate documentation.
• Provide operational support across various business functions, contributing to daily financial and compliance activities.
• All other duties and responsibilities as assigned.

Qualifications

• Bachelor's degree in Business Administration, Finance, or similar preferred
• 3+ years of experience in construction payroll, certified payroll compliance, or finance-related internal controls.
• Proficiency with payroll platforms and construction software (e.g., LCPtracker, Procore, or equivalent).
• Solid understanding of financial operations, cost accounting, and control environments.
• High attention to detail, organization, and ability to manage confidential data responsibly.
• Strong interpersonal and communication skills, with experience coordinating across teams.
• Proficiency in Excel and financial reporting tools (pivot tables, lookups, analysis).
• Must reside in NY, MA, CT, NJ, or PA.
• This is a remote position; hybrid work is available if located near a Brightcore office.

Preferred Qualifications

• CPP (Certified Payroll Professional), CMA, or similar professional certification.
• Experience with multi-state construction payroll or public infrastructure projects.
• Familiarity with audit support and compliance reporting for private or government-funded construction projects.

Supervisory Responsibility

This position does not have supervisory responsibility.

Expected Hours of Work

An Employee is expected to work a minimum of forty (40) hours per week. Non-exempt employees are eligible for overtime pay in accordance with applicable wage and hour laws, while exempt employees may be required to work additional hours as necessary to fulfill their job responsibilities. Overtime requirements will be determined based on the operational needs of the organization.

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining an employee's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, years of relevant experience, education, credentials, and internal equity). Brightcore also offers a comprehensive set of benefits to compliment the base salary. The base annual salary range for this position is $75,000-$95,000 and is eligible for an annual performance-based bonus.

Travel Requirements

• No travel required.

Work Environment

• Office setting.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• This is a non-safety sensitive position.

Drug & Alcohol-Free Workplace

Brightcore Energy is committed to a safe workplace free of drugs and alcohol. All Brightcore Energy positions require a pre-employment background check that includes prior employment verifications, a criminal history check, and a pre-employment drug screen.

In accordance with DOT regulations (49 CFR ?? 40.25), Brightcore Energy is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Brightcore Energy to obtain these records, the individual will not be permitted to perform safety-sensitive functions.

Office/Remote Work Guidelines

Recognizing the success of remote work, Brightcore operates in a hybrid model. Eligible employees will have the option to work remotely for two (2) days per week at their discretion, with final approval by their direct supervisor. This policy is subject to change at Brightcore's discretion.

Brightcore Health Benefits Overview

Brightcore offers a full slate of medical, dental, and vision benefits including options to enroll in a Flexible Spending Account (FSA).

401k Plan

Brightcore currently offers both traditional and Roth 401k plans with a dollar-for-dollar match of up to 3% of contributions and $0.50 on the next 2% for a total potential match of 4% annually.

Other Benefits & Perks

• Unlimited PTO
• Commuter Benefits
• Financial Wellness Benefits
• Benefit Concierge Program through Health Advocate
• EAP - Employee Assistance Program
• Disability, Life, & AD&D Benefits
• Access to Marketplace for Discounted Goods & Services

Brightcore Energy is committed to bringing together individuals from different backgrounds and perspectives.

Brightcore Energy is an Equal Opportunity Employer, providing equal employment and advancement opportunities to all individuals. We recruit, hire and promote into all job levels the most qualified applicants without regard to race, color, creed, national origin, religion, sex (including pregnancy), parental status, age, disability, genetic information, citizenship status, veteran status, gender identity or expression, transgender status, sexual orientation, marital, family or partnership status, political affiliation or activities, military service, domestic violence victim status, sexual or reproductive health decisions, caregiver status, traits historically associated with race, including but not limited to hair texture and protective hairstyles or any other status protected under applicable federal, state and local laws. Brightcore Energy is committed to providing equal employment opportunities to all aspects of employment, including job assignment and compensation.

We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our company.

This job description provides a general overview of the expectations and basic duties of the job and is not a comprehensive list of all duties and responsibilities. Brightcore Energy will assign additional duties and tasks that it deems necessary to meet the requirements of the position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.