Acceptance Testing Controls Analyst

Job Description

The Acceptance Testing Controls Analyst is responsible for supporting the strategic leadership, operational governance, reporting structure, and document control for the Acceptance Testing Department. This role focuses heavily on, acceptance testing documentation, administration, reporting oversight , process standardization, and cross-functional coordination to ensure accurate project records, timely deliverables, and operational consistency across multiple projects.

This position serves as a key support partner to Acceptance Testing teams, Document Control, Procurement, Quality, and Commissioning Project Management by, tracking reporting requirements, maintaining department records, and ensuring compliance with company standards and client expectations.

The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced construction and commissioning environment.

This role is based in our office in Yuba, CA. Specific location details and expectations will be discussed during the interview process.

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned

Responsibilities and Duties

Document Control & Reporting Management

• Own and maintain Acceptance Testing documentation and workflows from project startup through turnover and closeout
• Compile, review, format, distribute, and archive commissioning reports, testing packages, turnover documentation, and field reporting deliverables
• Ensure all project documentation is accurate, complete, properly formatted, and submitted in accordance with internal standards and client requirements
• Track documentation status, deliverables, approvals, revisions, and reporting deadlines across multiple active projects
• Coordinate with field teams, project management, engineering, QA/QC, and clients to collect missing documentation and resolve reporting discrepancies
• Maintain electronic filing systems, databases, logs, trackers, and shared project records for Acceptance Testing activities
• Assist with development, implementation, and continuous improvement of document control procedures and reporting processes
• Support creation and standardization of templates, reporting tools, trackers, and departmental workflows
• Generate weekly, monthly, and ad hoc reports related to project progress, testing status, manpower tracking, turnover metrics, and departmental KPIs
• Support data collection, validation, and reporting for commissioning milestones, deficiencies, punch lists, and completion status
• Maintain document revision control and ensure current versions are properly distributed to project teams
• Coordinate project closeout documentation and final turnover packages to clients and internal stakeholders
• Assist Director of Acceptance Testing with preparation of presentations, executive summaries, dashboards, and operational reporting packages
• Ensure compliance with company policies, document retention standards, and client contractual reporting requirements

Administrative & Operational Support

• Maintain a professional demeanor when interacting with employees, clients, subcontractors, and stakeholders
• Support SOP development, rollout, training coordination, and change management initiatives
• Draft, edit, proofread, and distribute correspondence, reports, procedures, meeting minutes, and departmental communications
• Foster a culture of accountability, collaboration, organization, and continuous improvement
• Serve as a liaison between departments, field teams, vendors, and external partners
• Coordinate meetings, conference calls, agendas, action items, and follow-up communication
• Coordinate field office trailers, rentals, equipment requests, and department logistics
• Manage tool requests, inventory tracking, new hire setup, onboarding coordination, and PPE distribution
• Create shipping labels, schedule pickups, and track incoming and outgoing packages and equipment
• Assist with department accounting support including invoice coordination, coding, expense tracking, and vendor communication
• Manage company-issued credit card reconciliation and expense reporting in a timely manner
• Organize department events, training sessions, meetings, and vendor-related activities
• Maintain confidentiality of sensitive company, project, and personnel information
• Perform additional administrative and operational support duties as assigned

Minimum Skills or Experience Requirements

• High school diploma or GED required; associate or bachelor's degree in business administration, Construction Management, Project Management, or related field preferred.
• 3+ years of administrative, project coordination, document control, or reporting experience required.
• Experience in construction, renewable energy, industrial, commissioning, or engineering environments preferred.
• Strong understanding of document control procedures, reporting workflows, and administrative processes
• Proficiency in Microsoft Office Suite, especially Excel, Word, Outlook, and SharePoint
• Experience with project management systems, reporting software, or ERP platforms is a plus.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills with professional email and phone etiquette
• Ability to work independently and collaboratively in a team environment.
• Reliable, adaptable, detail-oriented, and capable of handling confidential information

Preferred Skills

• Strong attention to detail and document accuracy
• Ability to analyze and organize large amounts of project data and reporting information
• Experience coordinating reporting across multiple projects simultaneously
• Knowledge of commissioning, acceptance testing, or construction project workflows
• Strong problem-solving and process improvement mindset
• Ability to prioritize workload in a fast-paced environment
• Professional communication and interpersonal skills

Applicants must be legally authorized to work in the U.S. without requiring employer sponsorship now or in the future.

SOLV Energy Is an Equal Opportunity Employer

At SOLV Energy we celebrate the power of our differences. We are committed to building diverse, equitable, and inclusive workplaces that improve our communities. SOLV Energy prohibits discrimination and harassment of any kind against an employee or applicant based on race, color, age, religion, sex, sexual orientation, gender identity or expression, marital status, national origin, or ethnicity, mental or physical disability, veteran status, parental status, or any other characteristic protected by law.

Benefits

Employees (and their families) are eligible for medical, dental, vision, basic life and disability insurance. Employees can enroll in our company's 401(k) plan and are provided vacation, sick and holiday pay.

Compensation Range

$68,555.00 - $82,266.00

Pay Rate Type

Salary

SOLV Energy does not accept unsolicited candidate introductions, referrals or resumes from third-party recruiters or staffing agencies. We require all third-party recruiters to communicate exclusively with our internal talent acquisition team. SOLV Energy will not pay a placement fee to any third-party recruiter or agency that has not coordinated their recruiting activity with the appropriate member of our internal talent acquisition team.

In addition, candidate introductions or resumes can only be submitted to our internal talent acquisition recruiting team if a signed vendor agreement is already on file and the third-party recruiter or agency has received formal instructions from our internal talent acquisition team to submit candidates for a particular job posting.

Any unsolicited candidate introductions, referrals or resumes sent by third-party recruiters to SOLV Energy or directly to any of our employees, or received through our website or career portal, will be considered property of SOLV Energy and will not be eligible for a placement fee. In the event a third-party recruiter submits a resume or refers a candidate without a previously signed vendor agreement, SOLV Energy explicitly reserves the right to pursue and hire the candidate(s) without financial liability to such third-party recruiter.

If you're interested in a meaningful career with a brighter future, join the SOLV Energy Team.