Senior Executive Assistant

Job Description

Our mission is to secure a safe and stable climate by accelerating the transition to a thriving, just, and resilient low-carbon economy. We are widely recognized as an influential voice on climate issues, a trusted convener, and a credible source of expertise and analysis. We work closely with international climate negotiators; federal, state, and local policymakers; executives of Fortune 500 businesses; and a wide range of other stakeholders to advance strong policy and action to reduce greenhouse gas emissions, promote clean energy, and strengthen resilience to climate impacts. C2ES is an independent, nonpartisan, nonprofit organization.

Our organizational values

We are ambitious and practical, advancing effective solutions that push the boundaries of the achievable. We are open-minded and inclusive, seeking out and considering a wide range of voices, views, and approaches. We are people-focused, dedicated to improving human well-being and recognizing that respect and empathy are central to success. We are one team, working collaboratively, communicating openly, making ourselves accessible to each other, and treating one another with kindness and respect.

Position Summary

The Senior Executive Assistant is the primary person the C2ES President relies on to manage his calendar, emails, and expenses and to coordinate the timely preparation of briefing documents, and talking points for meetings and speaking engagements. The role also provides critical organizational support, coordinating internal events, supporting board engagement logistics, and contributing to smooth day-to-day office operations. Working closely with the President and interacting with staff across C2ES, the Senior Executive Assistant is at the center of a dynamic, growing, high-impact nonprofit organization. This position reports to the Senior Director of Operations.

Major Responsibilities

Executive assistance

• Manage President's calendar, including scheduling internal and external meetings and arranging travel, meals, and hotels as necessary;
• Manage President's email, including managing flow of draft emails from staff into email draft folder and screening incoming emails and flagging urgent issues;
• Prepare President's expense reports and timesheets;
• Work with development and communications teams to prepare and send donor and stakeholder communications from President's email;
• Identify and notify relevant program, communications, and development staff about upcoming external meetings and work with them to coordinate the timely preparation and delivery of talking points and background materials as needed;
• Draft letters, e-mails and other business communications as needed;

Organizational support

• Assist with logistics (such as coordinating and managing travel, catering, hotels, and venues etc.) for significant internal events including all-hands weeks, annual retreats, staff meetings, etc.
• Provide support to development team for meetings of the C2ES Board of Directors, including office catering, meals, and other logistics;
• Support office operations by proactively contributing to space upkeep, materials and equipment maintenance, and purchasing needs;
• Serve as a floor safety warden at 1400 K St NW;

Organizational participation

• Demonstrate commitment to valuing diversity, contributing to an inclusive working and learning environment. All staff, including senior leadership team, are expected to participate in monthly meetings conducted by the staff-led Justice, Equity, Diversion and Inclusion (JEDI) Council, which provide an opportunity and safe space for staff to learn and engage with one another about diversity, equity, inclusion, and belonging issues, and to discuss steps C2ES is taking to strengthen those dimensions of our work both within the organization and externally;
• Complete management and other trainings assigned during on-boarding and on a yearly basis.

Qualifications and skills

• Excellent organizational skills and attention to detail
• Ability and willingness to work at pace and respond rapidly to changes in President's needs and calendar
• Proven experience as an executive assistant or scheduler
• Discretion, dependability, patience, and good judgment
• Ability to work collaboratively and get along with a wide range of people inside and outside the organization
• Flexibility and willingness to contribute as needed in a dynamic and growing but still nimble organization
• Strong verbal and written communication skills
• Commitment to C2ES's values
• At least 10 years' relevant experience in the government, nonprofit, or private sectors.

Reporting to

Senior Director of Operations

Employment Status

Full-time, benefits-eligible; exempt from overtime.

Travel, Time & Location Requirements

Position is based in Washington, DC and requires a minimum of three days a week in office.

Starting salary range

$82,000-$103,000; salary within range will be determined by experience and qualifications.

Benefits Offered

• Health Insurance. Health Insurance. C2ES offers 80% of premiums for a specific platinum-level health insurance reference plan, the dollar value of which may be applied to any platinum-level plan offered to us on the DC Health Link marketplace. The remainder of the premiums for the plan chosen by the employee will be deducted pretax from the employee's paycheck.
• Dental Insurance. C2ES covers 100% of the dental premiums.
• Vision Insurance: Employee covers the total cost of this plan.
• Long Term Disability and Short-Term Disability.
• DC Paid Family Leave (employees working in the DC office)
• Flexible Spending Account (FSA).
• Group Life insurance and Voluntary Life insurance.
• Leave Time: New employees start accumulating 3 weeks' vacation per year.
• Sick time: up to 10 days per year.
• Personal Leave: Up to two personal leave days.
• Parental Leave
• FMLA Leave: Case by case is evaluated by the Supervisor and HR.
• Holidays: C2ES observes 12 holidays during the year. Additionally, the organization closes the last week of year
• 5% C2ES contribution towards 403b retirement Plan.
• Hybrid and flexible environment.

*We will only be effective in developing and advocating for climate solutions if we have a diverse range of voices and perspectives represented within C2ES, in our work, and among our partners. C2ES is committed to creating and growing a culture of diversity, equity, and inclusion within our organization and among the stakeholders we collaborate with and convene. By fostering this culture, we can enhance our work and amplify our impact. We encourage individuals of all races, ethnicities, socioeconomic backgrounds, religions, political viewpoints, genders, sexual identities, and abilities to apply for this position. For more on C2ES's organizational values and commitment to inclusion, visit: https://www.c2es.org/about/our-organizational-values-inclusion/