PGS Commercial Operations Coordinator (m/w/d)

Job Description

The Commercial Operations Coordinator supports the day-to-day financial, commercial, and administrative activities of PGS (Power Generation Solutions) service operations. This entry-level role assists with converting approved scopes into task orders, purchase orders, billing support, forecast inputs, and management reporting. The position maintains accurate records, tracks required commercial documentation, supports invoice readiness, and coordinates information across Operations, Finance, Accounting, Subcontracts, Legal, PMO, and project teams under the direction of PGS leadership.

We're leading the industry in sustainable energy careers. We understand that our employees are the lifeblood of the company. We strive to align company goals with those of our employees. We're constantly innovating to make a difference for our customers, our employees, and our planet. Our mission is to make a difference by developing cost-efficient alternatives to traditional energy sources, without long-term dependence on government subsidies. We're leading the industry in sustainable energy careers. We hope you'll join us.

Essential Duties and Responsibilities

• Support PGS financial operations by maintaining budget files, forecast inputs, overhead tracking, purchase order logs, invoice status reports, and other routine financial and operational records.
• Assist with commercial administration for PGS engagements, including task order preparation, purchase order tracking, schedule of values support, basic scope-to-budget tracking, and follow-up on approval workflows.
• Prepare and maintain commercial support materials, including quote backup, schedules of value, labor and cost inputs, and supporting documentation for proposals, task orders, change orders, and customer-facing commercial packages.
• Track billing status, invoice readiness, purchase order availability, AR import inputs, milestone billing support, WIP documentation, and related items needed to identify delayed revenue, missing information, or documentation gaps for follow-up.
• Assist with maintaining billing standards, invoicing requirements, documentation expectations, task order templates, change-order logs, and related workflow materials in coordination with Finance, Accounting, Legal, Subcontracts, and Operations.
• Compile and organize information for management reporting, including QBRs, MBRs, scorecards, forecast updates, budget and purchase order reviews, KPI/OKR inputs, and other routine reporting packages.
• Assist with routine financial and operational analysis by organizing data, checking source information, updating trackers, and identifying variances, missing inputs, or process issues for review by leadership or senior team members.
• Coordinate routine follow-up across Operations, PMO, Finance, Accounting, Legal, Subcontracts, EPC, and project teams to reduce missing information, approval delays, billing friction, and administrative bottlenecks.
• Support onboarding and administration of new service lines, customers, vendors, and internal processes by collecting required inputs, preparing documentation, updating trackers, and maintaining repeatable workflows for quoting, contracting, billing, and reporting.

Education and/or Work Experience Requirements

• Associate degree, bachelor's degree, certificate program, or coursework in business administration, finance, accounting, construction management, project management, or a related field preferred. Equivalent work experience may be considered in lieu of formal education.
• Zero to two years of experience in financial operations, billing, accounting support, construction administration, project coordination, office administration, or a related support role preferred. Internship, co-op, administrative, or project-based experience may be considered.
• Exposure to purchase orders, task orders, change orders, schedules of value, invoices, billing backup, forecasts, budget reviews, or management reporting preferred, but not required.
• Exposure to construction, engineering, energy, utility, industrial services, EPC, or other project-based service environments preferred, but not required.
• Basic proficiency with Microsoft Excel, Outlook, Teams, and other Microsoft Office tools required. Willingness and ability to learn ERP, accounting, project management, document control, and reporting systems is required.
• Strong attention to detail, organization, follow-through, written communication, and willingness to learn how to coordinate information across multiple internal stakeholders and approval paths.

Physical Requirements / Work Environment

• Primarily performs work in an office environment using a computer, phone, and standard office equipment for extended periods.
• Regularly communicates with internal teams, vendors, subcontractors, and project stakeholders through meetings, email, phone calls, and collaboration platforms.
• Occasionally travels to project work sites, customer locations, or company offices to support project coordination, attend meetings, observe work activities, or gather information related to commercial, billing, or documentation requirements.
• When visiting project sites, must follow applicable site safety requirements and may be required to wear personal protective equipment, including hard hat, safety glasses, high-visibility vest, gloves, and safety footwear.

Perks and Benefits

We offer medical/dental/vision insurance plans, PTO, and 401K with a company matching portion.