Work Project Administrator (m/w/d)

As a Works Project Administrator, you will be at the heart of project delivery, providing essential administrative and project support to the business.

You will build positive relationships with external customers and contractors, helping to coordinate activities, maintain effective communication and support the successful delivery of key projects.

Responsibilities

The Works Project Administrator plays a vital role in supporting the day-to-day operations of the business, providing a wide range of administrative and project support activities.

This role involves conducting office Health & Safety walkarounds and completing associated documentation, supporting the onboarding process by arranging security passes for new agency employees through access control and returning passes for leavers, and maintaining the fleet vehicle tracker while coordinating pool vehicles and requesting telematics cards for new employees.

You will monitor the Customs mailbox, review documentation and submit information to Cardinal, as well as monitor the SPT Strategic and Project Support mailboxes and action all requests. The role also includes conducting utility searches for Substation projects and coordinating additional requirements with external contractors.

Responsibilities extend to raising Purchase Orders through SAP and IBUY for PPE, stationery and Sub Station keys, you will review Smart Key authorisation certificates to ensure the correct level of access before registering and issuing Smart Keys to both internal employees and external contractors, coordinating archiving activities, including the uplift of archive boxes and confidential shredding bags.

The successful candidate will order mobile phones for SPT staff through the IT Mobile Phones Service Request process, maintain accurate records of all IT equipment and mobile phones issued and returned, order and distribute Personal Protective Equipment (PPE) and first aid supplies, and arrange stationery orders for the office.

This role also includes arranging courier collections to and from the office, booking hotel accommodation and travel through the SAP Concur travel system, maintaining printers including paper and toner supplies and arranging the collection of empty cartridges.

In addition, you will provide support call taking during storm events if required, maintain office noticeboards with alerts, fire and first aid information, act as Administrator for Kadence, and carry out daily office inspections.

What you'll bring

For this role, you will bring a Business Management or Administration qualification, with SAP experience preferred, alongside strong administration skills and experience using Microsoft Office applications, including Word, Excel and PowerPoint.

You will possess excellent planning, organisational and communication skills, with the ability to communicate effectively at all levels of the business and demonstrate a proven ability to work successfully within a team environment.

We are looking for an enthusiastic and flexible individual with good customer service skills, strong planning and organising abilities and a working knowledge of SP Energy Networks policies, procedures and working practices.

An understanding of Health, Safety and Environmental legislation is also required. You will also undertake the role of Fire Marshal, for which training will be provided.

As a minimum, you will have experience in a multi-stranded project support or coordination role, significant office administration experience and be educated to GCSE level or equivalent.

You will be computer literate and confident using the Microsoft Office suite.

Whats in it for you

As well as a competitive salary which is reviewed annually, you can also enjoy a number of other benefits. With our pension scheme, we'll double match your contribution up to a company contribution of 10%.

At ScottishPower, we believe it's the little things we do in life that make a big difference. From helping you look after your family's wellbeing, save for your future and take personal steps for climate action - our benefits are designed to help you do just that - so that you have everything you need to take care of your world - today and tomorrow. That's why our benefits include:

• 36 days annual leave
• Holiday purchase - perfect your work/life balance with extra annual leave
• Share Incentive Plan and Sharesave Scheme
• Payroll giving and charity matched funding
• Technology Vouchers - save more and spread the cost of your technology purchases
• Count us in - pledge to reduce carbon emissions and help fight climate change
• Electric Vehicle Schemes - to help you transition to green/clean driving
• Cycle to Work scheme and public transport season ticket loans
• Options to purchase dental insurance, private medical insurance, health cash plan and annual health assessments
• Life Assurance (4x salary)
• Access to 'nudge' financial wellbeing support
• Plus shopping, leisure, restaurant and gym discounts, and unique employee deals on travel insurance and more

Why SP Energy Networks

SP Energy Networks is part of the Iberdrola Group, one of the world's largest integrated utility companies and a world leader in wind energy. We keep electricity flowing to homes and businesses through Central and Southern Scotland, North Wales and in the North West of England. We operate over 4000km of cables and lines that make-up the transmission network - connecting infrastructure like wind farms into the electricity system. It's a role that puts us right at the heart of Scotland's ambition to be Net Zero by 2044. And we're taking it very seriously.

We're investing >£10.6 billion into our transmission network, directly supporting the rapid growth needed in renewable energy. With diverse opportunities across our businesses and a commitment to invest in our own internal talent, ScottishPower can offer people real career opportunities that meet personal and professional goals, in a global organisation.

Inclusion, diversity, and a social purpose are at the heart of everything we do. Together with our values, they bring us together into a stronger, more sustainable business with direct links to the communities we serve. It takes all kinds of people to build a large-scale business like ours, so whatever your background, you'll fit right in.

We are committed to providing reasonable support or adjustments in our recruiting processes for candidates with disabilities, long term conditions, mental health conditions, or who are neurodivergent or require pregnancy-related support. If you need support, please reach out to [email protected].

Mobility

Please note that any applicant who is not a citizen of the country of the vacancy will be subject to compliance with the applicable immigration requirements to legally work in that country. If/when required, the Company will support the employee with the necessary Immigration requirements.